tag:blogger.com,1999:blog-15663210322375798012024-02-22T04:40:02.603-08:00Learn Powerpoint 2016Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comBlogger33125tag:blogger.com,1999:blog-1566321032237579801.post-22935917315998055632016-11-29T00:10:00.000-08:002018-10-19T19:45:01.278-07:001. Getting Started With PowerPoint<div dir="ltr" style="text-align: left;" trbidi="on">
<b><span style="font-size: large;">1.1. Getting to know PowerPoint<img alt="" border="0" height="0" id="amznPsBmPixel_9668422" src="https://ir-na.amazon-adsystem.com/e/ir?source=bk&t=learnjavaporgramming-20&bm-id=default&l=ktl&linkId=3511c8917276294f5a57334419636a9b&_cb=1539529174897" style="border: none !important; height: 0px !important; margin: 0px !important; padding: 0px !important; width: 0px !important;" width="0" /></span></b><br />
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PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If you've previously used these versions, PowerPoint 2016 should feel familiar. But if you are new to PowerPoint or have more experience with older versions, you should first take some time to become familiar with the PowerPoint 2016 interface.<br />
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<b><i>The PowerPoint interface</i></b><br />
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When you open PowerPoint for the first time, the Start Screen<img alt="" border="0" height="0" id="amznPsBmPixel_4364588" src="https://ir-na.amazon-adsystem.com/e/ir?source=bk&t=learnjavaporgramming-20&bm-id=default&l=ktl&linkId=136ebf0bb28522592b7dddfea394f4d7&_cb=1539529191560" style="border: none !important; height: 0px !important; margin: 0px !important; padding: 0px !important; width: 0px !important;" width="0" /> will appear. From here, you'll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface.<br />
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<b><span style="font-size: large;"><br />1.2. Working with the PowerPoint environment</span></b><br />
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The Ribbon and Quick Access Toolbar are where you will find the commands to perform common tasks in PowerPoint. Backstage view gives you various options for saving, opening a file, printing, and sharing your document.<br />
The Ribbon<br />
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PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribboncontains multiple tabs, each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document.<br />
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Some groups also have a small arrow in the bottom-right corner that you can click for even more options.</div>
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<b>Showing and hiding the Ribbon</b><br />
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The Ribbon is designed to respond to your current task, but you can choose to minimize it if you find that it takes up too much screen space. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon to display the drop-down menu.</div>
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Auto-hide Ribbon: Auto-hide displays your workbook in full-screen mode and completely hides the Ribbon. To show the Ribbon, click the Expand Ribbon command at the top of screen.<br />
Show Tabs: This option hides all command groups when they're not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.<br />
Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open PowerPoint for the first time.<br />
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<b>Using the Tell me feature</b><br />
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If you're having trouble finding command you want, the Tell Me feature can help. It works just like a regular search bar: Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.</div>
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<span style="font-size: large;"><b>1.3. The <a amzn-ps-bm-asin="B01HUHU9BK" class="amzn_ps_bm_tl" data-amzn-link-id="50347f2992027eadc40bea1c7af2daaa" data-amzn-ps-bm-keyword="Quick Access Toolbar" href="http://www.amazon.com/Microsoft-Word-Customizing-Formatting-Preparation-ebook/dp/B01HUHU9BK/ref=as_li_bk_tl/?tag=learnjavaporgramming-20&linkId=50347f2992027eadc40bea1c7af2daaa&linkCode=ktl" id="amznPsBmLink_6823609" rel="nofollow" target="_blank">Quick Access Toolbar</a><img alt="" border="0" height="0" id="amznPsBmPixel_6823609" src="https://ir-na.amazon-adsystem.com/e/ir?source=bk&t=learnjavaporgramming-20&bm-id=default&l=ktl&linkId=50347f2992027eadc40bea1c7af2daaa&_cb=1539529221635" style="border: none !important; height: 0px !important; margin: 0px !important; padding: 0px !important; width: 0px !important;" width="0" /></b></span><br />
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Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, Redo, and Start From Beginning commands. You can add other commands depending on your preference.<br />
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<b>To add commands to the Quick Access Toolbar:</b></div>
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<b><br /></b>Click the drop-down arrow to the right of the Quick Access Toolbar.</div>
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Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.</div>
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The command will be added to the Quick Access Toolbar.</div>
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<span style="font-size: large;"><b><br />1.4. The Ruler, guides, and gridlines</b></span><br />
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PowerPoint includes several tools to help organize and arrange content on your slides, including the Ruler, guides, and gridlines. These tools make it easier to alignobjects on your slides. Simply click the check boxes in the Show group on the Viewtab to show and hide these tools.<br />
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<span style="font-size: large;"><b>1.5. Zoom and other view options</b></span><br />
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PowerPoint has a variety of viewing options that change how your presentation is displayed. You can choose to view your presentation in Normal view, Slide Sorterview, Reading view, or Slide Show view. You can also zoom in and out to make your presentation easier to read.<br />
Switching slide views<br />
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Switching between different slide views is easy. Just locate and select the desired slide view command in the bottom-right corner of the PowerPoint window.<br />
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To learn more about slide views, see our Managing Slides lesson.</div>
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<b>Zooming in and out</b><br />
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To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the PowerPoint window. You can also select the + or - commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.</div>
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<b><br />Backstage view</b><br />
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Backstage view gives you various options for saving, opening, printing, and sharing your presentations. To access Backstage view, click the File tab on the Ribbon.</div>
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Click the buttons in the interactive below to learn more about using Backstage view.</div>
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You can review our lesson on Understanding OneDrive to learn more about</div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<li>Open PowerPoint 2016, and create a blank presentation.</li>
<li>Change the Ribbon Display Options to Show Tabs.</li>
<li>Click the drop-down arrow next to the Quick Access Toolbar and add New, Quick Print, and Spelling.</li>
<li>In the Tell me bar, type Shape and press Enter.</li>
<li>Choose a shape from the menu, and double-click somewhere on your slide.</li>
<li>Show the Ruler if it is not already visible.</li>
<li>Zoom the presentation to 120%.</li>
<li>When you're finished, your presentation should look something like this:</li>
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10. Change the Ribbon Display Options back to Show Tabs and Commands.</div>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-59792681052950892122016-11-28T00:33:00.000-08:002018-10-19T19:45:33.657-07:002. Understanding OneDrive<div dir="ltr" style="text-align: left;" trbidi="on">
<span style="font-size: large;"><b>Introduction</b></span><br />
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Many of the features in Office<img alt="" border="0" height="0" id="amznPsBmPixel_7961456" src="https://ir-na.amazon-adsystem.com/e/ir?source=bk&t=learnjavaporgramming-20&bm-id=default&l=ktl&linkId=9a6d34478f09a84a624fa20e91424b2c&_cb=1539529244579" style="border: none !important; height: 0px !important; margin: 0px !important; padding: 0px !important; width: 0px !important;" width="0" /> are geared toward saving and sharing files online. OneDrive is Microsoft’s online storage space that you can use to save, edit, and share your presentations and other files. You can access OneDrive from your computer, smartphone, or any of the devices you use.<br />
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To get started with OneDrive, all you need to do is set up a free Microsoft account if you don’t already have one.<br />
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If you don't already have a Microsoft account, you can go to the Creating a Microsoft Account lesson in our Microsoft Account tutorial.<br />
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Once you have a Microsoft account, you'll be able to sign in to Office. Just click Sign inin the upper-right corner of the PowerPoint window.<br />
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<span style="font-size: large;"><br /><b>Benefits of using OneDrive<img alt="" border="0" height="0" id="amznPsBmPixel_3018679" src="https://ir-na.amazon-adsystem.com/e/ir?source=bk&t=learnjavaporgramming-20&bm-id=default&l=ktl&linkId=a5f89bb05ee831696361b88e47424813&_cb=1539529251866" style="border: none !important; height: 0px !important; margin: 0px !important; padding: 0px !important; width: 0px !important;" width="0" /></b></span><br />
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Once you’re signed in to your Microsoft account, here are a few of the things you’ll be able to do with OneDrive:</div>
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<b><br />Access your files anywhere:</b> When you save your files to OneDrive, you’ll be able to access them from any computer, tablet, or smartphone that has an Internet connection. You'll also be able to create new presentations from OneDrive.</div>
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<b><br />Back up your files:</b> Saving files to OneDrive gives them an extra layer of protection. Even if something happens to your computer, OneDrive will keep your files safe and accessible.</div>
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<b>Share files:</b> It’s easy to share your OneDrive files with friends and coworkers. You can choose whether they can edit or simply read files. This option is great for collaboration because multiple people can edit a presentation at the same time (also known as co-authoring).</div>
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<span style="font-size: large;"><br /><b>Saving and opening files</b></span><br />
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When you’re signed in to your Microsoft account, OneDrive will appear as an option whenever you save or open a file. You still have the option of saving files to your computer. However, saving files to your OneDrive allows you to access them from any other computer, and it also allows you to share files with friends and coworkers.<br />
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For example, when you click <b>Save As</b>, you can select either<b> OneDrive</b> or This PC as the save location.</div>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-1196695916444744862016-11-27T00:36:00.000-08:002018-10-19T19:45:42.273-07:003. Creating and Opening Presentations<div dir="ltr" style="text-align: left;" trbidi="on">
<span style="font-size: large;"><b>3.1. Introduction</b></span><br />
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PowerPoint files are called <b>presentations</b>. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank or from a template. You'll also need to know how to open an existing presentation.<br />
<b><br />To create a new presentation:</b><br />
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When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation.<br />
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+ Select the File tab to go to Backstage view.<br />
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+ Select New on the left side of the window, then click Blank Presentation.</div>
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+ A new presentation will appear.</div>
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<b>To create a new presentation from a template:</b><br />
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A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project.</div>
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+ Click the File tab to access Backstage view, then select New.</div>
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+ You can click a suggested search to find templates or use the search bar to find something more specific. In our example, we'll search for the keyword chalkboard.</div>
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+ Select a template to review it.</div>
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+ A preview of the template will appear, along with additional information on how the template can be used.</div>
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+ Click Create to use the selected template.</div>
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+ A new presentation will appear with the selected template.<br />
<span style="color: orange;"><br /><i>It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others</i></span></div>
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<i><br /></i></div>
<span style="font-size: large;"><b>3.2. To open an existing presentation:</b></span><br />
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In addition to creating new presentations, you'll often need to open a presentation that was previously saved. To learn more about saving presentations, visit our lesson on Saving Presentations.<br />
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+ Select the File tab to go to Backstage view, then click Open.<br />
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+ Click Browse. Alternatively, you can choose OneDrive to open files stored on your OneDrive.</div>
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+ The Open dialog box will appear. Locate and select your presentation, then click Open.</div>
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<i><span style="color: orange;">Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.</span></i></div>
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<b>To pin a presentation:</b><br />
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If you frequently work with the same presentation, you can pin it to Backstage view for easy access.</div>
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+ Select the File tab to go to Backstage view, then click Open. Your Recent Presentations will appear.</div>
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+ Hover the mouse over the presentation you want to pin, then click the pushpin icon.</div>
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+ The presentation will stay in the Recent presentations list until it is unpinned. To unpin a presentation, click the pushpin icon again.</div>
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<span style="font-size: large;"><b>3.3. Compatibility Mode</b></span><br />
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Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, like PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility Mode.<br />
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Compatibility Mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.<br />
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In the image below, you can see at the top of the window that the presentation is in Compatibility Mode. This will disable some PowerPoint 2016 features, including newer types of slide transitions.</div>
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To exit Compatibility Mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility Mode so the format will not change.<br />
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<i><span style="color: orange;">You can review this support page from Microsoft to learn more about which features are disabled in Compatibility Mode.</span></i></div>
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<b>To convert a presentation:</b><br />
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If you want access to all PowerPoint 2016 features, you can convert the presentation to the 2016 file format.<br />
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<i><span style="color: orange;">Note that converting a file may cause some changes to the original layout of the presentation.</span></i></div>
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+ Click the File tab to access Backstage view.</div>
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+ Locate and select the Convert command.</div>
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+ The Save As dialog box will appear. Select the location where you want to save the presentation, enter a file name, and click Save.</div>
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+ The presentation will be converted to the newest file type.</div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>Notice that the presentation opens in Compatibility Mode. Convert it to the 2016 file format. If a dialog box appears asking if you would like to close and reopen the file in order to see the new features, choose Yes.</li>
<li>In Backstage view, pin a file or folder.</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-7570669564288817502016-11-26T01:04:00.000-08:002018-10-19T19:45:50.465-07:004. Saving Presentations<div dir="ltr" style="text-align: left;" trbidi="on">
<span style="font-size: large;"><b>4.1. Introduction</b></span><br />
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Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer. If you prefer, you can also save files to the cloudusing OneDrive. You can even export and share presentations directly from PowerPoint.<br />
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<span style="font-size: large;"><br />Save and Save As</span><br />
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PowerPoint offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences.<br />
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<b>Save:</b> When you create or edit a presentation, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.<br />
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<b>Save As:</b> You'll use this command to create a copy of a presentation while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.<br />
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<span style="font-size: large;">About OneDrive</span><br />
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Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.<br />
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<span style="font-size: large;">To save a presentation:</span><br />
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It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.<br />
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+ Locate and select the Save command on the Quick Access Toolbar.<br />
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+ If you're saving the file for the first time, the Save As pane will appear in Backstage view.</div>
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+ You'll then need to choose where to save the file and give it a file name. Click Browse to select a location on your computer. Alternatively, you can click OneDrive to save the file to your OneDrive.</div>
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+ The Save As dialog box will appear. Select the location where you want to save the presentation.</div>
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+ Enter a file name for the presentation, then click Save.</div>
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+ The presentation will be saved. You can click the Save command again to save your changes as you modify the presentation.<br />
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<i><span style="color: orange;">You can also access the Save command by pressing Ctrl+S on your keyboard.</span></i></div>
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<span style="font-size: large;"><br />Using Save As to make a copy</span><br />
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If you want to save a different version of a presentation while keeping the original, you can create a copy. For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.<br />
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To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a newfile name.</div>
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<span style="font-size: large;">To change the default save location:</span><br />
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If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.</div>
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+ Click the File tab to access Backstage view.</div>
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+ Click Options.</div>
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+ The PowerPoint Options dialog box will appear. Select Save, check the boxnext to Save to Computer by default, then click OK. The default save location will be changed.</div>
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<span style="font-size: large;"><b>4.2. Using AutoRecover</b></span><br />
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PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover.<br />
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<span style="font-size: large;"><br />To use AutoRecover:</span></div>
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Open PowerPoint. If autosaved versions of a file are found, the DocumentRecovery pane will appear.</div>
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Click to open an available file. The presentation will be recovered.</div>
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<span style="color: orange;"><i>By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.<br /><br />If you don't see the file you need, you can browse all autosaved files from Backstage view. Just select the File tab, click Manage Presentation, then chooseRecover Unsaved Presentations.</i></span></div>
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<span style="font-size: large;"><b>4.3. Exporting presentations</b></span><br />
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By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type, such as a PDF or PowerPoint 97-2003 presentation. It's easy to export your presentation from PowerPoint in a variety of file types.<br />
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<b>PDF: </b>Saves the presentation as a PDF document instead of a PowerPoint file</div>
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<b>Video:</b> Saves the presentation as a video</div>
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<b><br />Package for CD:</b> Saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player anyone can download</div>
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<b>Handouts:</b> Prints a handout version of your slides</div>
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<b>Other file type: </b>Saves in other file types, including PNG and PowerPoint 97-2003<br />
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<span style="font-size: large;">To export a presentation:</span><br />
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In our example, we'll save the presentation as a PowerPoint 97-2003 file.</div>
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+ Click the File tab to access Backstage view.</div>
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+ Click Export, then choose the desired option. In our example, we'll select Change File Type.</div>
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+ Select a file type, then click Save As.</div>
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+ The Save As dialog box will appear. Select the location where you want to export the presentation, type a file name, then click Save.</div>
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<i><span style="color: orange;">You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.</span></i></div>
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<span style="font-size: large;"><b>4.4. Sharing presentations</b></span><br />
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PowerPoint makes it easy to share and collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.<br />
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When you share a presentation from PowerPoint, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.<br />
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<span style="color: orange;"><i>In order to share a presentation, it must first be saved to your OneDrive.</i></span></div>
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<span style="font-size: large;">To share a presentation:</span></div>
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+ Click the File tab to access Backstage view, then click Share.</div>
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+ The Share pane will appear.<br />
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<i><span style="color: orange;">Click the buttons in the interactive below to learn more about different ways to share a presentation.</span></i></div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<ol>
<li>Open our practice presentation.</li>
<li>Use Save As to create a copy of the presentation. Name the new copy Saving Challenge Practice. You can save it to a folder on your computer or to your OneDrive.</li>
<li>Export the presentation as a PDF file.</li>
</ol>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-14687641486896729152016-11-25T01:22:00.000-08:002018-10-19T19:45:59.070-07:005. Slide Basics<div dir="ltr" style="text-align: left;" trbidi="on">
<span style="font-size: large;"><b>5.1. Introduction</b></span><br />
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Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing the slide view, and adding notes to a slide.<br />
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<span style="font-size: large;"><b>Understanding slides and slide layouts</b></span><br />
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When you insert a new slide, it will usually have placeholders to show you where content will be placed. Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content.<br />
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Placeholders can contain different types of content, including text, images, and videos. Many placeholders have thumbnail icons you can click to add specific types of content. In the example below, the slide has placeholders for the title and content.</div>
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<span style="font-size: large;"><b>To insert a new slide:</b></span><br />
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Whenever you start a new presentation, it will contain one slide with the Title Slidelayout. You can insert as many slides as you need from a variety of layouts.</div>
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+ From the Home tab, click the bottom half of the New Slide command.</div>
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+ Choose the desired slide layout from the menu that appears.</div>
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+ The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, such as a picture or a chart.</div>
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<i><span style="color: orange;">To change the layout of an existing slide, click the Layout command, then choose the desired layout.</span></i></div>
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<i><span style="color: orange;">To quickly add a slide that uses the same layout as the selected slide, click the top half of the New Slide command.</span></i></div>
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<span style="font-size: large;"><b>5.2. Organizing slides</b></span><br />
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PowerPoint presentations can contain as many slides as you need. The Slide Navigation pane on the left side of the screen makes it easy to organize your slides. From there, you can duplicate, rearrange, and delete slides in your presentation.<br />
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<span style="font-size: large;"><b>Working with slides</b></span></div>
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<b>Duplicate slides:</b> If you want to copy and paste a slide quickly, you can duplicate it. To duplicate slides, select the slide you want to duplicate, right-click the mouse, and choose Duplicate Slide from the menu that appears. You can also duplicate multiple slides at once by selecting them first.</div>
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<b>Move slides:</b> It's easy to change the order of your slides. Just click and drag the desired slide in the Slide Navigation pane to the desired position.</div>
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<b>Delete slides:</b> If you want to remove a slide from your presentation, you can delete it. Simply select the slide you want to delete, then press the Delete or Backspace key on your keyboard.</div>
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<span style="font-size: large;"><b>To copy and paste slides:</b></span><br />
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If you want to create several slides with the same layout, you may find it easier to copy and paste a slide you've already created instead of starting with an empty slide.</div>
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+ Select the slide you want to copy in the Slide Navigation pane, then click the Copy command on the Home tab. Alternatively, you can press Ctrl+C on your keyboard.</div>
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+ In the Slide Navigation pane, click just below a slide (or between two slides) to choose a paste location. A horizontal insertion point will appear.</div>
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+ Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your keyboard.</div>
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+ The slide will appear in the selected location.</div>
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<span style="font-size: large;"><b>5.3. Customizing slide layouts</b></span><br />
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Sometimes you may find that a slide layout doesn't exactly fit your needs. For example, a layout might have too many—or too few—placeholders. You might also want to change how the placeholders are arranged on the slide. Fortunately, PowerPoint makes it easy to adjust slide layouts as needed.<br />
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<span style="font-size: large;"><b>Adjusting placeholders</b></span></div>
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<b>To select a placeholder: </b>Hover the mouse over the edge of the placeholder and click (you may need to click the text in the placeholder first to see the border). A selected placeholder will have a solid line instead of a dotted line.</div>
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<b>To move a placeholder:</b> Select the placeholder, then click and drag it to the desired location.</div>
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<b>To resize a placeholder:</b> Select the placeholder you want to resize. Sizing handles will appear. Click and drag the sizing handles until the placeholder is the desired size. You can use the corner sizing handles to change the placeholder's height and width at the same time.</div>
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<b>To delete a placeholder:</b> Select the placeholder you want to delete, then press the Delete or Backspace key on your keyboard.</div>
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<span style="font-size: large;"><b>To add a text box:</b></span><br />
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Text can be inserted into both placeholders and text boxes. Inserting text boxesallows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme.</div>
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+ From the Insert tab, select the Text Box command.</div>
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+ Click and drag to draw the text box on the slide.<br />
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+ The text box will appear. To add text, simply click the text box and begin typing.</div>
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<span style="font-size: large;"><b>Using blank slides</b></span><br />
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If you want even more control over your content, you may prefer to use a blank slide, which contains no placeholders. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.<br />
To insert a blank slide, click the bottom half of the New Slide command, then choose Blank from the menu that appears.</div>
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<i><span style="color: orange;">While blank slides offer more flexibility, keep in mind that you won't be able to take advantage of the predesigned layouts included in each theme.</span></i></div>
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<span style="font-size: large;"><br /><b>To play the presentation:</b></span><br />
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Once you've arranged your slides, you may want to play your presentation. This is how you will present your slide show to an audience.<br />
Click the Start From Beginning command on the Quick Access Toolbar to see your presentation.</div>
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The presentation will appear in full-screen mode.</div>
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You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use the arrow keys on your keyboard to move forward or backward through the presentation.<br />
Press the Esc key to exit presentation mode.<br />
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<i><span style="color: orange;">You can also press the F5 key at the top of your keyboard to start a presentation.</span></i></div>
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<span style="font-size: large;"><b>5.4. Customizing slides</b></span><br />
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<span style="font-size: large;"><b><br />To change the slide size:</b></span><br />
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By default, all slides in PowerPoint 2013 use a 16-by-9—or widescreen—aspect ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio. Widescreen slides will work best with widescreen monitors and projectors. However, if you need your presentation to fit a 4-by-3 screen, it's easy to change the slide size to fit.</div>
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+ To change the slide size, select the Design tab, then click the Slide Sizecommand. Choose the desired slide size from the menu that appears, or click Custom Slide Size for more options.</div>
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<span style="font-size: large;"><b>To format the slide background:</b></span><br />
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By default, all slides in your presentation use a white background. It's easy to change the background style for some or all of your slides. Backgrounds can have a solid, gradient, pattern, or picture fill.</div>
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+ Select the Design tab, then click the Format Background command.</div>
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+ The Format Background pane will appear on the right. Select the desired fill options. In our example, we'll use a Solid fill with a light gold color.</div>
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+ The background style of the selected slide will update.</div>
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+ If you want, you can click Apply to All to apply the same background style to all slides in your presentation.</div>
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<span style="font-size: large;"><b>To apply a theme:</b></span><br />
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A theme is a predefined combination of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different slide layouts, which can change the arrangement of your existing placeholders. We'll talk more about themes later in our Applying Themes lesson.</div>
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+ Select the Design tab on the Ribbon, then click the More drop-down arrow to see all of the available themes.</div>
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+ Select the desired theme.</div>
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+ The theme will be applied to your entire presentation.</div>
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<i><span style="color: orange;">Try applying a few different themes to your presentation. Some themes will work better than others, depending on your content.</span></i></div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<ol>
<li>Open our practice presentation.</li>
<li>Change the theme of the presentation.</li>
<li>Delete slide 7. This slide should be blank.</li>
<li>Add a new slide with the Title and Content layout to the end of the presentation.</li>
<li>In the Title placeholder, type Adoption Event Dates.</li>
<li>Select the Content placeholder and delete it.</li>
<li>Insert a text box and type July 17, 2017, inside it.</li>
<li>Change the slide size to Standard (4:3). A dialog box will appear asking if you want to maximize or ensure fit. Choose Ensure Fit.</li>
<li>When you're finished, your presentation should look something like this:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-32965048241755905632016-11-24T19:37:00.000-08:002016-12-12T17:35:43.870-08:006. Text Basics<span style="font-size: large;"><b>6.1. Introduction</b></span><br />
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<i>If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, and format text.</i><br />
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<span style="font-size: large;"><b>To select text:</b></span><br />
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Before you can move or arrange text, you'll need to select it.<br />
Click next to the text you want to select, drag the mouse over the text, then release your mouse. The text will be selected.<br />
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<span style="font-size: large;"><b>Copying and moving text</b></span><br />
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PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text.</div>
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<span style="font-size: large;"><b>To copy and paste text:</b></span></div>
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1) Select the text you want to copy, then click the Copy command on the Hometab.</div>
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2) Place the insertion point where you want the text to appear.</div>
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3) Click the Paste command on the Home tab.</div>
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4) The copied text will appear.</div>
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<span style="font-size: large;"><b>To cut and paste text:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the text you want to move, then click the Cut command.</div>
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2) Place the insertion point where you want the text to appear, then click the Paste command.</div>
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3) The text will appear in the new location.<br />
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<i><span style="color: orange;">* You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.</span></i></div>
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<span style="font-size: large;"><b><br />To drag and drop text:</b></span></div>
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1) Select the text you want to move, then click and drag the text to the desired location.</div>
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2) The text will appear in the new location.</div>
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<span style="font-size: large;"><b>6.2. Formatting and aligning text</b></span><br />
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Formatted text can draw your audience's attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting your text, including size and color. You can also adjust the alignment of the text to change how it is displayed on the slide.<br />
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<ol>
<li>Open our practice presentation.</li>
<li>Select slide 4.</li>
<li>Use cut and paste or drag and drop to move the text Lower blood pressurebetween Companionship and Social opportunities.</li>
<li>Select the list of benefits and add italics.</li>
<li>Select the text Did you Know?, remove the boldface, and change the size to 36pt.</li>
<li>When you're finished, your slide should look like this:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-9318596567946539922016-11-23T19:49:00.000-08:002016-12-12T17:36:24.502-08:007. Applying Themes<span style="font-size: large;"><b>7.1. Introduction</b></span><br />
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A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.<br />
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<span style="font-size: large;"><b>What is a theme?</b></span><br />
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In PowerPoint, themes give you a quick and easy way to change the design of your presentation. They control your primary color palette, basic fonts, slide layout, and other important elements. All of the elements of a theme will work well together, which means you won't have to spend as much time formatting your presentation.<br />
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Each theme uses its own set of slide layouts. These layouts control the way your content is arranged, so the effect can be dramatic. In the examples below, you can see that the placeholders, fonts, and colors are different.<br />
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<i><span style="color: orange;">!!! If you use a unique slide layout—such as Quote with Caption or Name Card—and then switch to a theme that does not include that layout, it may give unexpected results.</span></i><br />
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Every PowerPoint theme—including the default Office theme—has its own theme elements. These elements are:</div>
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<b>Theme Colors:</b> There are 10 theme colors, along with darker and lighter variations, available from every Color menu.</div>
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<b><br />Theme Fonts: </b>There are two theme fonts available at the top of the Fontmenu under Theme Fonts.</div>
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<b><br />Theme Effects: </b>These affect the preset shape styles. You can find shape styles on the Format tab whenever you select a shape or SmartArt graphic.</div>
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When you switch to a different theme, all of these elements will update to reflect the new theme. You can drastically change the look of your presentation in a few clicks. <br />
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<i><span style="color: orange;">!!! If you apply a font or color that isn't part of the theme, it won't change when you select a different theme. This includes colors selected from the Standard Colors or More Colors options and fonts selected from All Fonts. Using non-theme elements can be useful when you want certain text to be a specific color or font, like a logo.</span></i><br />
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<span style="font-size: large;"><b>7.2. Applying themes</b></span><br />
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All themes included in PowerPoint are located in the Themes group on the Designtab. Themes can be applied or changed at any time.</div>
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<span style="font-size: large;"><b>To apply a theme:</b></span></div>
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1) Select the Design tab on the Ribbon, then locate the Themes group. Each image represents a theme.</div>
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2) Click the More drop-down arrow to see all available themes.<br />
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3) Select the desired theme.</div>
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4) The theme will be applied to the entire presentation. To apply a different theme, simply select it from the Design tab.</div>
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<i><span style="color: orange;">* Once you've applied a theme, you can also select a variant for that theme from the Variants group. Variants use different theme colors while preserving a theme's overall look.</span></i></div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>Apply the Gallery theme, which has a light background with a wood texture at the bottom. Note: Theme names will appear when you hover over them.</li>
<li>Select a variant of the theme.</li>
<li>Here is an example of what your presentation might look like:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-44535755079516828982016-11-22T20:14:00.000-08:002016-12-12T17:37:33.051-08:008. Applying Transitions<span style="font-size: large;"><b>8.1. Introduction</b></span><br />
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If you've ever seen a PowerPoint presentation that had special effects between each slide, you've seen slide transitions. A transition can be as simple as fading to the next slide or as flashy as an eye-catching effect. PowerPoint makes it easy to apply transitions to some or all of your slides, giving your presentation a polished, professional look.<br />
About transitions<br />
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There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab.<br />
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<b>Subtle: </b>These are the most basic types of transitions. They use simple animations to move between slides.</div>
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<b>Exciting:</b> These use more complex animations to transition between slides. While they're more visually interesting than Subtle transitions, adding too many can make your presentation look less professional. However, when used in moderation they can add a nice touch between important slides.</div>
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<b>Dynamic Content:</b> If you're transitioning between two slides that use similar slide layouts, dynamic transitions will move only the placeholders, not the slides themselves. When used correctly, dynamic transitions can help unify your slides and add a further level of polish to your presentation.</div>
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<i><span style="color: orange;">!!! Transitions are best used in moderation. Adding too many transitions can make your presentation look a little silly and can even be distracting to your audience. Consider using mostly subtle transitions, or not using transitions at all.</span></i></div>
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<span style="color: orange;"><i><br /></i></span><span style="font-size: large;"><b>To apply a transition:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the desired slide from the Slide Navigation pane. This is the slide that will appear after the transition.</div>
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2) Click the Transitions tab, then locate the Transition to This Slide group. By default, None is applied to each slide.</div>
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3) Click the More drop-down arrow to display all transitions.</div>
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4) Click a transition to apply it to the selected slide. This will automatically preview the transition.</div>
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<i><span style="color: orange;">* You can use the Apply To All command in the Timing group to apply the same transition to all slides in your presentation. Keep in mind that this will modify any other transitions you've applied.</span></i></div>
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<span style="color: orange;"><br /><i>* Try applying a few different types of transitions to various slides in your presentation. You may find that some transitions work better than others, depending on the content of your slides.</i></span></div>
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<span style="font-size: large;"><b>To preview a transition:</b></span><br />
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You can preview the transition for a selected slide at any time using either of these two methods:</div>
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Click the Preview command on the Transitions tab.</div>
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Click the Play Animations command in the Slide Navigation pane.</div>
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<span style="font-size: large;"><b>8.2. Modifying transitions</b></span><br />
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<span style="font-size: large;"><b><br />To modify the transition effect:</b></span><br />
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You can quickly customize the look of a transition by changing its direction.</div>
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1) Select the slide with the transition you want to modify.<br />
2) Click the Effect Options command and choose the desired option. These options will vary depending on the selected transition.</div>
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3) The transition will be modified, and a preview of the transition will appear.<br />
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<i><span style="color: orange;">!!! Some transitions do not allow you to modify the direction.</span></i></div>
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<span style="font-size: large;"><b>To modify the transition duration:</b></span></div>
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1) Select the slide with the transition you want to modify.<br />
2) In the Duration field in the Timing group, enter the desired time for the transition. In this example, we'll decrease the time to half a second—or 00.50—to make the transition faster.</div>
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<span style="font-size: large;"><b>To add sound:</b></span></div>
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1) Select the slide with the transition you want to modify.<br />
2) Click the Sound drop-down menu in the Timing group.<br />
3) Click a sound to apply it to the selected slide, then preview the transition to hear the sound.</div>
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<i><span style="color: orange;">* Sounds are best used in moderation. Applying a sound between every slide could become overwhelming or even annoying to an audience when presenting your slide show.</span></i></div>
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<span style="font-size: large;"><b>To remove a transition:</b></span></div>
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1) Select the slide with the transition you want to remove.<br />
2) Choose None from the Transition to This Slide group. The transition will be removed.</div>
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<i><span style="color: orange;"><br />* To remove transitions from all slides, apply the None transition to a slide, then click the Apply to All command.</span></i></div>
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<span style="font-size: large;"><b>8.3. Advancing slides</b></span><br />
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Normally, in Slide Show view you would advance to the next slide by clicking your mouse or by pressing the spacebar or arrow keys on your keyboard. The Advance Slides setting in the Timing group allows the presentation to advance on its own and display each slide for a specific amount of time. This feature is especially useful for unattended presentations, such as those at a trade show booth.<br />
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<span style="font-size: large;"><b><br />To advance slides automatically:</b></span><br />
1) Select the slide you want to modify.</div>
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2) Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck the box next to On Mouse Click.</div>
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3) In the After field, enter the amount of time you want to display the slide. In this example, we will advance the slide automatically after 1 minute and 15 seconds, or 01:15:00.</div>
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4) Select another slide and repeat the process until all slides have the desired timing. You can also click the Apply to All command to apply the same timing to all slides.<br />
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<i><span style="color: orange;">* If you need to advance to the next slide before an automatic transition, you can always click the mouse or press the spacebar to advance the slides as normal.</span></i></div>
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<span style="font-size: large;"><b><br />Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>With the first slide selected, apply a Push transition from the Subtle category.</li>
<li>Change the Effect Options to push From Right.</li>
<li>Change the Duration to 2.00.</li>
<li>Set the slides to Automatically Advance after 3 seconds, or 00:03.00.</li>
<li>Use the Apply to All command to apply your changes to every slide.</li>
<li>Using the Slide Show button at the bottom of your window, play your slideshow. </li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-82204074952218051372016-11-22T00:01:00.000-08:002016-12-12T17:39:02.528-08:009. Managing Slides<b><span style="font-size: large;">9.1. Introduction</span></b><br />
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As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers tools to help you organize and prepare your slide show.<br />
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<span style="font-size: large;"><b><br />About slide views</b></span><br />
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PowerPoint includes several different slide views, which are all useful for various tasks. The slide view commands are located in the bottom-right of the PowerPoint window. There are four main slide views.<br />
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<b>Normal view: </b>This is the default view, where you create and edit slides. You can also move slides in the Slide Navigation pane on the left.</div>
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<b>Slide sorter view:</b> In this view, you'll see a thumbnail version of each slide. You can drag and drop slides to reorder them quickly.</div>
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<b>Reading view:</b> This view fills the PowerPoint window with a preview of your presentation. It includes easily accessible navigation buttons at the bottom-right.</div>
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<b>Slide show view:</b> This is the view you'll use to present to an audience. This command will begin the presentation from the current slide. You can also press F5 on your keyboard to start from the beginning. A menu will appear in the bottom-left corner when you move the mouse. These commands allow you to navigate through the slides and access other features, such as the pen and highlighter.</div>
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<b><span style="font-size: large;">9.2. Outline view</span></b><br />
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Outline view shows your slide text in outline form. This allows you to quickly edit your slide text and view the content of multiple slides at once. You could use this layout to review the organization of your slide show and prepare to deliver your presentation.<br />
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<span style="font-size: large;"><b><br />To view an outline:</b></span></div>
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From the View tab, click the Outline View command.</div>
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An outline of your slide text will appear in the slide navigation pane.</div>
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You can type directly in the outline to make changes to your slide text.</div>
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<span style="font-size: large;"><b>Slide notes</b></span><br />
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You can add notes to your slides from the Notes pane. Often called speaker notes, they can help you deliver or prepare for your presentation.</div>
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<b>To add notes:</b></div>
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1) Click the Notes command at the bottom of the screen to open the Notespane.</div>
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2) Click and drag the edge of the pane to resize it if desired.</div>
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3) Click the Notes pane, and begin typing to add notes.</div>
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<i><span style="color: orange;">* You can also access Notes Page view to edit and review your notes. Just click the Notes Page command from the View tab. From there, you can type notes in thetext box below each slide.</span></i></div>
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<b><span style="font-size: large;">9.3. Slide sections</span></b></div>
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If you have a lot of slides, you can organize them into sections to make your presentation easier to navigate. Sections can be collapsed or expanded in the Slide Navigation pane and named for easy reference.<br />
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In our example, we will add two sections: one for dogs that are available for adoption, and another for cats and other pets.</div>
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1) Select the slide you want to begin a section.</div>
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2) From the Home tab, click the Section command, then choose Add Sectionfrom the drop-down menu.</div>
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3) An Untitled Section will appear in the Slide Navigation pane.</div>
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4) To rename the section, click the Section command, then choose Rename Section from the drop-down menu.</div>
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5) Type the new section name in the dialog box, then click Rename.</div>
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6) Repeat to add as many sections as you need.</div>
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7) In the Slide Navigation pane, click the arrow next to a section name to collapse or expand it.</div>
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<i><span style="color: orange;">* To remove a section, click the Section command, then click Remove Section. You can also click Remove All Sections to remove all sections from your slides.</span></i></div>
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<span style="font-size: large;"><br /><b>Challenge!</b></span><br />
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<li>Open our practice presentation. If you already downloaded our practice presentation to follow along with the lesson, be sure to download a fresh copy.</li>
<li>Select the first slide and create a section.</li>
<li>Rename the section Introduction.</li>
<li>Select the slide titled Man's Best Friend and create a section named Dogs.</li>
<li>Select the slide titled The Little Things In Life and create a section named Cats & Other.</li>
<li>Move the slide titled Pogo so it's in the Dogs section.</li>
<li>Change to Outline view.</li>
<li>Create a note on slide 4 that says Move before slide 3 or delete.</li>
<li>Switch back to Normal view.</li>
<li>When you're finished, your presentation should look something like this:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-48741408937303606362016-11-21T00:22:00.000-08:002016-12-12T17:39:46.389-08:0010. Using Find & Replace<b><span style="font-size: large;">Introduction</span></b><br />
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When you're working with longer presentations, it can be difficult and time consuming to locate a specific word or phrase. PowerPoint can automatically search your presentation using the Find feature, and it allows you to quickly change words or phrases using the Replace feature.<br />
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<span style="font-size: large;"><b>To find text:</b></span></div>
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1) From the Home tab, click the Find command.</div>
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2) A dialog box will appear. Enter the text you want to find in the Find what:field, then click Find Next.</div>
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3) If the text is found, it will be selected.</div>
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<i><span style="color: orange;">* You can also access the Find command by pressing Ctrl+F on your keyboard.</span></i><br />
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<span style="font-size: large;"><b>To replace text:</b></span><br />
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At times, you may discover that you've repeatedly made a mistake throughout your presentation—such as misspelling someone's name—or that you need to exchange a particular word or phrase for another. You can use the Replace feature to make quick revisions. </div>
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1) From the Home tab, click the Replace command.</div>
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2) A dialog box will appear. Type the text you want to find in the Find what:field.</div>
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3) Type the text you want to replace it with in the Replace with: field, then clickFind Next.</div>
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4) If the text is found, it will be selected. Review the text to make sure you want to replace it.</div>
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5) If you want to replace it, select one of the replace options. Replace will replace individual instances, and Replace All will replace every instance. In our example, we'll use the Replace option.</div>
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6) The selected text will be replaced.</div>
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7) PowerPoint will move to the next instance of the text in the presentation. When you are finished replacing text, click Close to exit the dialog box.<br />
<i><span style="color: orange;"><br /><br /><br />!!! When it comes to using Replace All, it’s important to remember that it could find matches you didn’t anticipate and might not actually want to change. Only use this option if you're absolutely sure it won't replace anything you didn’t intend it to.</span></i></div>
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<span style="font-size: large;"><b>Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>There is a typo in the presentation. Fundraising is misspelled as Funraising. Use the Find feature to find the misspelled word and Replace it with Fundraising.</li>
<li>Use the Find feature to find out in which month elections were held. Hint: Search for the word elections.</li>
<li>Let's say the original Fundraising Chair has resigned and been replaced. Use Find and Replace All to change Julia Stevens to Belinda Haygood. </li>
<li>When you're finished, your presentation should have this dialog box:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-23958928088852995962016-11-20T17:39:00.000-08:002016-12-12T17:40:50.537-08:0011. Printing<span style="font-size: large;"><b>11.1. Introduction</b></span><br />
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Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation.<br />
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<span style="font-size: large;"><b>Print layouts</b></span><br />
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PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts.</div>
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<b>Full Page Slides:</b> This prints a full page for each slide in your presentation. This layout is most useful if you need to review or edit a printed copy of your presentation.</div>
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<b>Notes Pages:</b> This prints each slide, along with any speaker notes for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting.</div>
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<b>Outline: </b>This prints an overall outline of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation.</div>
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<b>Handouts: </b>This prints thumbnail versions of each slide, with optional space for notes. This layout is especially useful if you want to give your audience a physical copy of the presentation. The optional space allows them to take notes on each slide.</div>
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<span style="font-size: large;"><b>11.2. To access the Print pane:</b></span><br />
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<span style="font-size: large;"><b><br /></b></span>Select the File tab. Backstage view will appear.</div>
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Select Print. The Print pane will appear.</div>
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<i><span style="color: orange;">* You can also access the Print pane by pressing Ctrl+P on your keyboard.</span></i></div>
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<i><span style="color: orange;"><br /></span></i><span style="font-size: large;"><b>To print a presentation:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the File tab. Backstage view will appear.</div>
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2) Select Print. The Print pane will appear.</div>
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3) Choose the desired printer and print range.</div>
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4) Chose the desired print layout and color settings.</div>
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5) When you're done modifying the settings, click Print.</div>
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<b><span style="font-size: large;">Challenge!</span></b><br />
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<li>Open our practice presentation.</li>
<li>In the Print Pane, change the number of copies to 2.</li>
<li>Choose a Handout version of the presentation with 6 Slides Horizontal per page.</li>
<li>When you're finished, your print pane should look like this:</li>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnaCcKASp6kU-OKw3I-5ZuLbxMjHfpc0MuB1DmwIEtj6g2Gv6Faq2EuNV90ue0kc-5RVc_5P0DuepfmO5kqQkLaFjqsMJCgGyNWT5-rj_JI-8Tp9f5iIXRRWt9gIvJAObO9sIgFFT-wzfO/s1600/pw11_31.png"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnaCcKASp6kU-OKw3I-5ZuLbxMjHfpc0MuB1DmwIEtj6g2Gv6Faq2EuNV90ue0kc-5RVc_5P0DuepfmO5kqQkLaFjqsMJCgGyNWT5-rj_JI-8Tp9f5iIXRRWt9gIvJAObO9sIgFFT-wzfO/s400/pw11_31.png" /></a><br />
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<b>5. Optional:</b> If you have a printer and would like to practice printing, print your presentation.<br />
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-70913884240407243242016-11-19T17:48:00.000-08:002016-12-12T17:42:32.150-08:0012. Presenting Your Slide Show<b><span style="font-size: large;">12.1. Introduction</span></b><br />
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Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.<br />
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<span style="font-size: large;"><b>Presenting a slide show</b></span><br />
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Before you present your slide show, you'll need to think about the type of equipmentthat will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.</div>
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<span style="font-size: large;"><b>To start a slide show:</b></span><br />
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There are several ways you can begin your presentation: <br />
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Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode.</div>
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Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.</div>
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Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options.</div>
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<b><span style="font-size: large;">To advance and reverse slides:</span></b><br />
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You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.<br />
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<i><span style="color: orange;">* You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.</span></i></div>
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<span style="font-size: large;">To stop a slide show:</span><br />
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You can exit presentation mode by pressing the Esc key on your keyboard. Alternatively, you can click the Slide Show Options button in the bottom-left and select End Show.</div>
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<i><span style="color: orange;">* The presentation will also end after the last slide. You can click the mouse or press the spacebar to return to Normal view.</span></i></div>
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<span style="font-size: large;"><b>12.2. Presentation tools and features</b></span><br />
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PowerPoint provides convenient tools you can use while presenting your slide show. For example, you can change your mouse pointer to a pen or highlighter to draw attention to items in your slides. In addition, you can jump around to slides in your presentation or access other programs from your taskbar if needed.<br />
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<span style="font-size: large;"><b>To show the taskbar:</b></span><br />
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Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. PowerPoint allows you to access your taskbarwithout ending the presentation.</div>
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1) Locate and select the Slide Options button in the bottom-left corner.</div>
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2) Select Screen, then click Show Taskbar.</div>
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3) Your taskbar will appear. Choose a program you want to open, such as a web browser. When you're done, close the window or click the PowerPoint icon on the taskbar to return to the presentation.</div>
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<b style="font-size: x-large;">Slide options</b></div>
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You can also access any of the menu items above by right-clicking anywhere on the screen during your slide show.</div>
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<span style="font-size: large;"><b>To skip to a nonadjacent slide:</b></span><br />
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You can jump to slides out of order if needed.<br />
1) Locate and select the See All Slides button in the bottom-left corner.</div>
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2) Thumbnail versions of each slide will appear. Select the slide you want to jump to.</div>
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3) The selected slide will appear.</div>
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<span style="font-size: large;"><b>To access drawing tools:</b></span><br />
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Your mouse pointer can act as pen or highlighter to draw attention to items in your slides.</div>
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1) Locate and select the Pen Tools button in the bottom-left corner.</div>
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2) Select Pen or Highlighter based on your preference. You can also choose a different color from the menu.<br />
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3) Click and drag the mouse to mark your slides. You can also press Ctrl+P on your keyboard to access the pen tool while presenting your slide show.</div>
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<i><span style="color: orange;">* You can also use the laser pointer feature to draw attention to certain parts of your slide. Unlike the pen and highlighter, the laser pointer will not leave markings on your slides. To use the laser pointer, select it from Pen Tools, or press and hold the Ctrl key and the left mouse button.</span></i></div>
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<span style="font-size: large;"><b>To erase ink markings:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Locate and select the Pen Tools button in the bottom-left corner.</div>
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2) Select Eraser to erase individual ink markings, or select Erase All Ink on Slideto erase all markings.</div>
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<i><span style="color: orange;">* When you end a slide show, you'll also have the option to Keep or Discard any ink annotations made during your presentation. If you keep ink markings, they'll appear as objects on your slides in Normal view.</span></i></div>
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<b><span style="font-size: large;">12.3. Presenter view</span></b><br />
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If you're presenting your slide show with a second display—like a projector—you can use Presenter view. Presenter view gives you access to a special set of controls on your screen that the audience won't see, allowing you to easily reference slide notes, preview the upcoming slide, and much more.<br />
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<span style="font-size: large;"><b>To access Presenter view:</b></span><br />
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Start your slide show as you normally would, then click the Slide Options button and select Presenter View. Alternatively, you can press Alt+F5 on your keyboard to start the slide show in Presenter view.<br />
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<b><span style="font-size: large;">12.4. Slide show setup options</span></b><br />
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PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping.<br />
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<span style="font-size: large;"><b>To access slide show setup options:</b></span></div>
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1) Select the Slide Show tab, then click the Set Up Slide Show command.</div>
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2) The Set Up Show dialog box will appear. From here, you can select the desired options for your presentation.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh-k-WZUHFwVjiAQfiOS70GPGZ7mTvle4UBdXqFrV-4ijii7Eqb-nR9FC5b0eD1CgPyK6sWHpgA7Bm_dF2vHpoojlf39YvpoymC1xsVWTwrQ5KSf6zBje0jQAQKR8RXSzkrnvd80PAHSjgU/s1600/pw12_42.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="484" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh-k-WZUHFwVjiAQfiOS70GPGZ7mTvle4UBdXqFrV-4ijii7Eqb-nR9FC5b0eD1CgPyK6sWHpgA7Bm_dF2vHpoojlf39YvpoymC1xsVWTwrQ5KSf6zBje0jQAQKR8RXSzkrnvd80PAHSjgU/s640/pw12_42.png" width="640" /></a><br />
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<span style="font-size: large;"><b>Multiple Monitors</b></span><br />
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If you have more than one monitor, you can choose which one to display the slide show on. It's usually best to leave this setting on Automatic.<br />
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<i><span style="color: orange;">* To advance slides automatically, you'll need to customize the slide timing on the Transitions tab. Review our lesson on Applying Transitions to learn how.</span></i></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIKx7A1xRToMK5kKpanGlLmiy4gPi9Xbd-dLVyrrYSLsJt3dEpEBpgfsvWkxLQFKBhl2D1RWSZ2YVs2ZCvdKYm74MfQMtQ4XdC_SlS6RazxgWWlWWmjeIsmI7V572WW5XgkGSX8gHxTcf6/s1600/pw12_43.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="97" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIKx7A1xRToMK5kKpanGlLmiy4gPi9Xbd-dLVyrrYSLsJt3dEpEBpgfsvWkxLQFKBhl2D1RWSZ2YVs2ZCvdKYm74MfQMtQ4XdC_SlS6RazxgWWlWWmjeIsmI7V572WW5XgkGSX8gHxTcf6/s400/pw12_43.png" width="400" /></a></div>
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<span style="font-size: large;"><b><br />Challenge!</b></span><br />
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<ol>
<li>Open our practice presentation.</li>
<li>In the Set Up Slide Show options, change the pen color to purple.</li>
<li>Start your slideshow, then access Presenter view.</li>
<li>Advance to slide 8.</li>
<li>Use the pen tool to circle the fundraising amounts for the 2015-2016 school year. These are the amounts over the green bars.</li>
<li>When you're finished, your screen should look something like this:</li>
</ol>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjlCtUHw6EiCRfK4M7aVuzgZlaZlwRqSUxn2iXprsFRw0SnkBhfMTjM9JiJ-uyxRcyxCRysmoRKy_tr7czVS-SqGT9KpSLefGwL2UOhBGF_XykFcqeJ1lA0qJerFpyi664weeFeIUNk7tEA/s1600/pw12_51.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" height="420" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjlCtUHw6EiCRfK4M7aVuzgZlaZlwRqSUxn2iXprsFRw0SnkBhfMTjM9JiJ-uyxRcyxCRysmoRKy_tr7czVS-SqGT9KpSLefGwL2UOhBGF_XykFcqeJ1lA0qJerFpyi664weeFeIUNk7tEA/s640/pw12_51.jpg" width="640" /></a><br />
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-78520839966409300952016-11-18T18:15:00.000-08:002016-12-12T17:43:44.974-08:0013. Lists<b><span style="font-size: large;">13.1. Introduction</span></b><br />
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To create effective PowerPoint presentations, it's important to make your slides easy for the audience to read. One of the most common ways of doing this is to format the text as a bulleted or numbered list. By default, when you type text into a placeholder, a bullet is placed at the beginning of each paragraph—automatically creating a bulleted list. If you want, you can modify a list by choosing a different bullet style or by switching to a numbered list.<br />
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<span style="font-size: large;"><b>To modify the bullet style:</b></span></div>
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1) Select an existing list you want to format.</div>
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2) On the Home tab, click the Bullets drop-down arrow.</div>
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3) Select the desired bullet style from the menu that appears.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPapYGdzQqsAp64cRbuyr4MssNYd3ABuD-RFuCwvpO4KxgxFkg5l0KWGiKQel2ofdoUEy0nGYbP4kvKByUQ3s5BGDiSOQ_u9VP7AcGdqT9QXMEI8QIDAw8DAGb3aVwB7gG5cOTZso6B2NZ/s1600/pw13_12.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="640" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPapYGdzQqsAp64cRbuyr4MssNYd3ABuD-RFuCwvpO4KxgxFkg5l0KWGiKQel2ofdoUEy0nGYbP4kvKByUQ3s5BGDiSOQ_u9VP7AcGdqT9QXMEI8QIDAw8DAGb3aVwB7gG5cOTZso6B2NZ/s640/pw13_12.png" width="568" /></a></div>
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4) The bullet style will appear in the list.</div>
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<span style="font-size: large;"><b>To modify a numbered list:</b></span></div>
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1) Select an existing list you want to format.</div>
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2) On the Home tab, click the Numbering drop-down arrow.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhaXO5L8YTk5AlGAgrHU86wpNg0nTBnJyTN_llmPASk-BjaGej9kZFfDAJlp8WG5GLo5bmS5i0N2Keae9Iv-6eHP0C56e0sMSQsapuWLRoQG_0LRUIB5aPFufr6WSOWPrUv9iBLnDePWq93/s1600/pw13_13.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="640" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhaXO5L8YTk5AlGAgrHU86wpNg0nTBnJyTN_llmPASk-BjaGej9kZFfDAJlp8WG5GLo5bmS5i0N2Keae9Iv-6eHP0C56e0sMSQsapuWLRoQG_0LRUIB5aPFufr6WSOWPrUv9iBLnDePWq93/s640/pw13_13.png" width="622" /></a></div>
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3) Select the desired numbering option from the menu that appears.</div>
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4) The numbering style will appear in the list.</div>
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<span style="font-size: large;"><b>To change the starting number:</b></span><br />
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By default, numbered lists count from the number 1. However, sometimes you may want to start counting from a different number, like if the list is a continuation from a previous slide.</div>
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1) Select an existing numbered list.</div>
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2) On the Home tab, click the Numbering drop-down arrow.</div>
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3) Select Bullets and Numbering from the menu that appears.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgvr9rZF_k9CZnQx0js_PsYY28BSQUibmOH62om8DsArpwXrsSVKEtI5b8oG0WqoGTIK42HzE-87PWEBwt9vfhTAM6yhvJyoHDgNwuiFlrdYQWSWs0UXMstNVivQfnAw3HlFL8AfCfCO14p/s1600/pw13_16.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="574" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgvr9rZF_k9CZnQx0js_PsYY28BSQUibmOH62om8DsArpwXrsSVKEtI5b8oG0WqoGTIK42HzE-87PWEBwt9vfhTAM6yhvJyoHDgNwuiFlrdYQWSWs0UXMstNVivQfnAw3HlFL8AfCfCO14p/s640/pw13_16.png" width="640" /></a></div>
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4) A dialog box will appear. In the Start At field, enter the desired starting number.</div>
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5) The list numbering will change.</div>
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<b><span style="font-size: large;">13.2. Modifying the list's appearance</span></b><br />
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Whether you're using a bulleted or numbered list, you may want to change its appearance by adjusting the size and color of the bullets or numbers. This can make your list stand out and match the appearance of your presentation.<br />
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<span style="font-size: large;"><b>To modify the size and color:</b></span></div>
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1) Select an existing bulleted list.</div>
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2) On the Home tab, click the Bullets drop-down arrow.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjhI3pkH1ipM9jYwS4Y6VO39apTN0MGzsl54-zB48SUuC0b9DeuWmQgjA-5CMglN6JiBwmSlQMd6I1cxZBYsuKBAnsg41TveFBS7c0sbR8_3DngUbfU0jYPxBXyTQd35sVRJZeD1zgfKSqJ/s1600/pw13_21.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="490" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjhI3pkH1ipM9jYwS4Y6VO39apTN0MGzsl54-zB48SUuC0b9DeuWmQgjA-5CMglN6JiBwmSlQMd6I1cxZBYsuKBAnsg41TveFBS7c0sbR8_3DngUbfU0jYPxBXyTQd35sVRJZeD1zgfKSqJ/s640/pw13_21.png" width="640" /></a></div>
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3) Select Bullets and Numbering from the menu that appears.</div>
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4) A dialog box will appear. In the Size field, set the bullet size.</div>
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5) Click the Color drop-down box and select a color.</div>
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6) Click OK. The list will update to show the new bullet size and color.</div>
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<b><span style="font-size: large;">13.3. Customizing bullets</span></b><br />
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Customizing the look of the bullets in your list can help you emphasize certain list items or personalize the design of your list. A common way to customize bullets is to use symbols.<br />
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<span style="font-size: large;"><b>To use a symbol as a bullet:</b></span></div>
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1) Select an existing bulleted list.</div>
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2) On the Home tab, click the Bullets drop-down arrow.</div>
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3) Select Bullets and Numbering from the menu that appears.</div>
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4) A dialog box will appear. On the Bulleted tab, click Customize.</div>
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5) The Symbol dialog box will appear.</div>
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6) Click the Font drop-down box and select a font. The Wingdings and Symbolfonts are good choices because they have a lot of useful symbols.</div>
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7) Select the desired symbol.</div>
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8) Click OK. The symbol will now appear as the selected bullet option in the Bullets and Numbering dialog box.</div>
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9) Click OK again to apply the symbol to the list in the document.<br />
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<i><span style="color: orange;">* To change the distance between the bullets and the text, you can move the first-line indent marker on the Ruler. For more information, visit our Indents and Line Spacing lesson.</span></i><br />
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<span style="font-size: large;"><b>Challenge!</b></span></div>
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<li>Open our practice presentation.</li>
<li>On the last slide, select all of the text in the bulleted list.</li>
<li>Customize the bullets with the symbol of your choice.</li>
<li>Change the bullet color to Olive Green.</li>
<li>Change the bullet size to 115% of the text.</li>
<li>When you're finished, your slide should look something like this (your symbol may vary):</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-68462200939181994252016-11-17T18:38:00.000-08:002016-12-12T17:44:53.801-08:0014. Indents and Line Spacing<b><span style="font-size: large;">14.1. Introduction</span></b><br />
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Indents and line spacing are two important features you can use to change the way text appears on a slide. Indents can be used to create multilevel lists or to visually set paragraphs apart from one another. Line spacing can be adjusted to improve readability or to fit more lines on a slide.<br />
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<span style="font-size: large;"><b>To indent text:</b></span><br />
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Indenting helps to format the layout of text so it appears more organized on your slide. The fastest way to indent is to use the Tab key. An alternative method is to use one of the Indent commands. With these commands, you can either increase or decrease the indent.</div>
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<b>To indent using the Tab key: </b>Place the insertion point at the very beginningof the line you want to indent, then press the Tab key.</div>
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To indent using the Indent commands: Place the insertion point at the very beginning of the line you want to indent. From the Home tab, select the Increase List Level command.</div>
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<span style="color: orange;"><i>* To decrease an indent, select the desired line, then press Shift+Tab or the Decrease List Level command.<br />Indenting lists and paragraphs</i></span><br />
Indenting will give different results, depending on whether you are working with a list or a paragraph.</div>
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<b>Paragraph: </b>Indenting the first line of a paragraph using the Tab key creates a first-line indent. This helps to separate paragraphs from each other, as in the examples above.</div>
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<b>List: </b>Indenting a line of a list creates a multilevel list. This means the indented line is a subtopic of the line above it. Multilevel lists are useful if you want to create an outline or hierarchy.</div>
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Once you've created a multilevel list, you may want to choose a different bullet style for different levels of the list to make them stand out even more. Review our lesson on Lists to learn how.</div>
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<b><span style="font-size: large;">14.2. Fine-tuning indents</span></b></div>
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Sometimes you may want to fine-tune the indents in your presentations. You can do this by adjusting the indent markers on the Ruler. By default, the Ruler is hidden, so you'll first need to show the Ruler.<br />
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<span style="font-size: large;"><b><br />To show the Ruler:</b></span></div>
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1) Select the View tab on the Ribbon.</div>
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2) In the Show group, check the box next to Ruler. The Ruler will appear.</div>
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<span style="font-size: large;"><b>Indent markers</b></span><br />
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Indent markers are located to the left of the horizontal ruler, and they provide several indentation options.</div>
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<b>First-line indent marker:</b> Adjusts the first line of a paragraph</div>
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<b>Hanging indent marker: </b>Adjusts every line of a paragraph except for the first line</div>
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<b>Left indent marker:</b> Moves both the first-line indent and hanging indent markers at the same time, indenting all lines in a paragraph</div>
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<b><span style="font-size: large;">To indent using indent markers:</span></b></div>
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<span style="font-size: large;"><b><br /></b></span>1) Place the insertion point anywhere in the paragraph where you want to indent, or select one or more paragraphs.</div>
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2) Go to the desired indent marker. In our example, we'll use the left indent marker.</div>
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3) Click and drag the indent marker as needed. When you're done, the selected text will be indented.</div>
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<b><span style="font-size: large;">14.2. Customizing bullet spacing</span></b><br />
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When working with lists, PowerPoint allows you to fine-tune the space between bullets and text by using the first-line indent marker or the hanging indent marker.<br />
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<span style="font-size: large;"><b>To change the bullet spacing:</b></span></div>
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1) Select the lines you want to change, then go to the desired indent marker. In our example, we'll use the hanging indent marker.</div>
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2) Click and drag the indent marker as needed. When you're done, the bullet spacing will be adjusted.</div>
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<span style="font-size: large;"><b>14.4. Line spacing</b></span></div>
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PowerPoint allows you to adjust the amount of space between each line in a list or paragraph. You can reduce the line spacing to fit more lines on a slide, or you can increase it to improve readability. In some instances, PowerPoint may automatically change the font size when you adjust the line spacing, so increasing the line spacing too much may cause the text to be too small.<br />
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<span style="font-size: large;"><b>To format line spacing:</b></span></div>
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1) Select the text you want to format.</div>
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2) On the Home tab, locate the Paragraph group, click the Line Spacingcommand, then select the desired line spacing option from the menu.</div>
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3) The line spacing will be adjusted.</div>
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<i><span style="color: orange;">* If you want to adjust the line spacing with even more precision, select Line Spacing Options from the drop-down menu. The Paragraph dialog box will appear, allowing you to fine-tune the line spacing and adjust the paragraph spacing, which is the amount of space that is added before and after each paragraph.</span></i></div>
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<b><span style="font-size: large;">Challenge!</span></b><br />
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<li>Open our practice presentation.</li>
<li>On the last slide, select the entire bulleted list and change the line spacing options to 12 pt before and 0 pt after.</li>
<li>Indent the second bullet to make it a subtopic under the first bullet.</li>
<li>Show the Ruler if it's not already visible.</li>
<li>For each subtopic, select it and drag the left indent marker to 1 inch (or 2.5 cm). Note: These are the bullets that do not begin with times.</li>
<li>When you're finished, your slide should look something like this:</li>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-41211246959659479612016-11-16T18:58:00.000-08:002016-12-12T17:46:31.703-08:0015. Inserting Pictures<b><span style="font-size: large;">15.1. Introduction</span></b><br />
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Adding pictures can make your presentations more interesting and engaging. You can insert a picture from a file on your computer onto any slide. PowerPoint even includes tools for finding online pictures and adding screenshots to your presentation.<br />
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<b><span style="font-size: large;">To insert a picture from a file:</span></b></div>
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1) Select the Insert tab, then click the Pictures command in the Images group.</div>
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2) A dialog box will appear. Locate and select the desired image file, then click Insert.</div>
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3) The picture will appear on the currently selected slide.</div>
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<i><span style="color: orange;">* You can also click the Pictures command in a placeholder to insert images.</span></i></div>
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<b><span style="font-size: large;">15.2. Inserting online pictures</span></b><br />
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If you don't have the picture you want on your computer, you can find a picture online to add to your presentation. PowerPoint offers two options for finding online pictures.<br />
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<b><br />OneDrive:</b> You can insert an image stored on your OneDrive. You can also link other online accounts with your Microsoft account, such as Facebook or Flickr.</div>
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<b>Bing Image Search:</b> You can use this option to search the Internet for images. By default, Bing only shows images that are licensed under Creative Commons, which means you can use them for your own projects. However, you should go to the image's website to see if there are any restrictions on how it can be used.</div>
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<span style="font-size: large;"><b>To insert an online picture:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the Insert tab, then click the Online Pictures command.</div>
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2) The Insert Pictures dialog box will appear.</div>
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3) Choose Bing Image Search or your OneDrive. In our example, we'll use Bing Image Search.</div>
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4) Press the Enter key. Your search results will appear in the dialog box.</div>
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5) Select the desired image, then click Insert.</div>
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6) The image will appear on the currently selected slide.</div>
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<i><span style="color: orange;">* You can also click the Online Pictures command in a placeholder to insert online images.</span></i></div>
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<span style="color: orange;"><i>* When adding images, videos, and music to your own projects, it's important to make sure you have the legal right to use them. Most things you buy or download online are protected by copyright, which means you may not be allowed to use them. For more information, visit our Copyright and Fair Use lesson.</i></span></div>
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<b><span style="font-size: large;">15.3. Moving and resizing pictures</span></b><br />
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Once you've inserted a picture, you may want to move it to a different location on the slide or change its size. PowerPoint makes it easy to arrange pictures in your presentation.<br />
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<span style="font-size: large;"><b>To select a picture:</b></span><br />
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Before you can modify a picture, you'll need to select it.<br />
Simply click to select a picture. A solid line will appear around a selected picture.</div>
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<span style="font-size: large;"><b>To resize a picture:</b></span></div>
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Click and drag the corner sizing handles until the picture is the desired size.</div>
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<i><span style="color: orange;">* The corner sizing handles will resize a picture while preserving its original aspect ratio. If you use the side sizing handles, the image will become distorted.</span></i></div>
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<span style="font-size: large;"><b><br />To rotate a picture:</b></span></div>
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Click and drag the arrow above an image to rotate it right or left.</div>
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<i><span style="color: orange;">* Hold the Shift key on your keyboard when rotating an image to snap it to angles in 15-degree increments.</span></i></div>
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<span style="font-size: large;"><b>To move a picture:</b></span></div>
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Click and drag to move a picture to a new location on a slide.</div>
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<span style="font-size: large;"><b>To delete a picture:</b></span></div>
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Select the picture you want to delete, then press the Backspace or Deletekey on your keyboard.<br />
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<i><span style="color: orange;">* You can access even more picture formatting options from the Format tab. We'll talk more about these options in our lesson on Formatting Pictures.</span></i></div>
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<b><span style="font-size: large;">15.4. Inserting screenshots</span></b><br />
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Screenshots are basically snapshots of your computer screen. You can take a screenshot of almost any program, website, or open window. PowerPoint makes it easy to insert a screenshot of an entire window or a screen clipping of part of a window in your presentation.<br />
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<span style="font-size: large;"><b>To insert screenshots of a window:</b></span></div>
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1) Select the Insert tab, then click the Screenshot command in the Imagesgroup.</div>
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2) The Available Windows from your desktop will appear. Select the windowyou want to capture as a screenshot.</div>
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3) The screenshot will appear on the currently selected slide.</div>
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<span style="font-size: large;"><b>To insert a screen clipping:</b></span></div>
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1) Select the Insert tab, click the Screenshot command, then select Screen Clipping.</div>
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2) A view of other open windows will appear. Click and drag to select the area you want to capture as a screen clipping.</div>
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3) The screen clipping will appear on the currently selected slide.</div>
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<span style="font-size: large;"><b><br />Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>Select the last slide.</li>
<li>Use the Online Pictures command to insert a picture of your favorite form of exercise.</li>
<li>Resize your picture so it takes up a majority of the slide without covering the title.</li>
<li>When you're finished, your slide should look something like this:</li>
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<ul>
<li>Insert a new slide with a Title Only layout.</li>
<li>In the Title placeholder, type Learn More at Fitness.gov.</li>
<li>Open http://www.fitness.gov in your browser, then insert a screen clippingof the website onto the slide you just created.</li>
<li>When you're finished, your slide should look something like this:</li>
</ul>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-16750678188254274832016-11-15T19:19:00.000-08:002016-12-12T17:47:45.373-08:0016. Formatting Pictures<b><span style="font-size: large;">16.1. Introduction</span></b><br />
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There are a variety of ways to format the pictures in your slide show. The picture tools in PowerPoint make it easy to personalize and modify the images in interesting ways. PowerPoint allows you to change the picture style and shape, add a border, crop and compress pictures, add artistic effects, and more.<br />
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<span style="font-size: large;"><b>To crop an image:</b></span><br />
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When you crop an image, a part of the picture is removed. Cropping may be helpful when a picture has a lot of content and you want to focus on only part of it.</div>
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1) Select the image you want to crop. The Format tab appears.</div>
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2) On the Format tab, click the Crop command.</div>
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3) Cropping handles will appear around the image. Click and drag one of the handles to crop the image. Make sure the mouse is right over the black cropping handle so you don't accidentally select a resizing handle.</div>
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4) Click the Crop command again. The image will be cropped.</div>
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<span style="font-size: large;"><b>To crop an image to a shape:</b></span></div>
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1) Select the image you want to crop, then click the Format tab.</div>
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2) Click the Crop drop-down arrow. Hover the mouse over Crop to Shape, then select the desired shape from the drop-down menu that appears.</div>
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3) The image will appear formatted as the shape.</div>
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<i><span style="color: orange;">* You may want to crop the image to the desired size before cropping it to a shape.</span></i></div>
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<span style="color: orange;"><i><br /></i></span><b><span style="font-size: large;">To add a border to an image:</span></b></div>
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1) Select the image you want to add a border to, then click the Format tab.</div>
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2) Click the Picture Border command. A drop-down menu will appear.</div>
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3) From here, you can select a color, weight (thickness), and whether the line is dashed.</div>
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4) The border will appear around the image.</div>
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<b><span style="font-size: large;">16.2. Image adjustments</span></b><br />
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PowerPoint offers several options for changing the way images appear in your slide show. For example, you can add a frame, make image corrections, change the image's color or brightness, and even add some stylish artistic effects. These options are located in the Adjust and Picture Styles groups on the Format tab.<br />
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When you're ready to make adjustments or experiment with the look of an image, select the picture and choose one of these options from the Format tab.</div>
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<b>Corrections: </b>This command is located in the Adjust group. From here, you can sharpen or soften the image to adjust how blurry or clear it appears. You can also adjust the brightness and contrast, which controls how light or dark the picture appears.</div>
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<b>Color:</b> This command is located in the Adjust group. From here, you can adjust the image's saturation (how vivid the colors are), tone (the temperature of the image, from cool to warm), and coloring (changing the overall color of the image).</div>
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<b>Artistic Effects:</b> This command is located in the Adjust group. From here, you can add artistic effects such as pastels, watercolors, and glowing edges.</div>
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<b>Picture Styles Group:</b> This group contains a variety of styles you can apply to your picture, such as frames, borders, and soft edges.</div>
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<b><span style="font-size: large;">16.3. Compressing pictures</span></b><br />
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If you want to email a presentation that contains pictures, you'll need to monitor its file size. Large high-resolution pictures can quickly cause your presentation to become very large, which may make it difficult or impossible to attach to an email. Additionally, cropped areas of pictures are saved with the presentation by default, which can add to the file size. PowerPoint can reduce the file size by compressingpictures, lowering their resolution, and deleting cropped areas.<br />
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<b><span style="font-size: large;">To compress a picture:</span></b></div>
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1) Select the picture you want to compress, then click the Format tab.</div>
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2) Click the Compress Pictures command.</div>
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3) A dialog box will appear. Place a check mark next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the presentation.</div>
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4) Choose a Target output. If you are emailing your presentation, you may want to select Email, which produces the smallest file size. When you are done, click OK.</div>
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<i><span style="color: orange;">* Compressing your pictures in PowerPoint may not reduce the file size enough for your needs. For better results, you can use an image editing program to resize the image before you insert it in your presentation. To learn more, see our Image tutorial.</span></i></div>
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<span style="font-size: large;"><b><br />Challenge!</b></span><br />
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<li>Open our practice presentation.</li>
<li>On slide 7, select the treadmill picture.</li>
<li>Crop the picture so it's slightly smaller and the treadmills take up the majority of the frame.</li>
<li>Change the style of the picture.</li>
<li>Apply a correction to the picture. For example, increase the brightness.</li>
<li>Compress your picture and choose Email as your target output.</li>
<li>When you're finished, your slide should look something like this:</li>
</ol>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-56267040646931358482016-11-14T19:31:00.000-08:002016-12-12T17:48:47.356-08:0017. Shapes<b><span style="font-size: large;">Introduction</span></b><br />
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Shapes are a great way to make your presentations more interesting. PowerPoint gives you a lot of different shapes to choose from, and they can be customized to suit your needs, using your own color palette, preferences, and more. While you may not need shapes in every presentation you create, they can add visual appeal. <br />
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<span style="font-size: large;">To insert a shape:</span><br />
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1) Select the Insert tab, then click the Shapes command in the Illustrationsgroup. A drop-down menu of shapes will appear.</div>
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2) Select the desired shape.</div>
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3) Click and drag in the desired location to add the shape to the slide.</div>
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<span style="font-size: large;"><b>Modifying a shape or text box</b></span><br />
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When you click a shape or text box, handles will appear that let you manipulate the shape. There are several types of handles.</div>
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<b>Sizing handles:</b> Click and drag the sizing handles until the shape or text box is the desired size. You can use the corner sizing handles to change the height and width at the same time.</div>
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<b>Rotation handle:</b> Click and drag the rotation handle to rotate the shape.</div>
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<b>Yellow handles:</b> Some shapes have one or more yellow handles that can be used to customize the shape. For example, with the sun shape, you can change the proportions of the shape.</div>
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<i><span style="color: orange;">* In addition to resizing, customizing, and rotating shapes, you can align, order, and group them. To learn more, see our Aligning, Ordering, and Grouping Objectslesson.</span></i></div>
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<span style="font-size: large;"><b>Formatting shapes and text boxes</b></span><br />
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PowerPoint allows you to modify shapes and text boxes in a variety of ways so you can tailor them to your projects. You can change shapes and text boxes into different shapes, format their style and color, and add effects.</div>
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<span style="font-size: large;"><b>To change the shape style:</b></span><br />
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Choosing a shape style allows you to apply preset colors and effects to quickly change the appearance of your shape or text box. These options will depend on the colors that are part of your current theme.</div>
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1) Select the shape or text box you want to change.</div>
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2) On the Format tab, click the More drop-down arrow in the Shape Stylesgroup.</div>
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3) A drop-down menu of styles will appear. Select the style you want to use.</div>
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4) The shape or text box will appear in the selected style.</div>
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<span style="font-size: large;"><b>To change the shape fill color:</b></span></div>
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1) Select the shape or text box you want to change.</div>
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2) On the Format tab, click the Shape Fill drop-down arrow. The Shape Fillmenu appears.</div>
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3) Move the mouse over the various colors. Select the color you want to use. To view more color options, select More Fill Colors.</div>
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4) The shape or text box will appear in the selected color.<br />
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<i><span style="color: orange;">* If you want to use a different type of fill, select Gradient or Texture from the drop-down menu. You can also select No Fill to make it transparent.</span></i></div>
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<span style="font-size: large;"><b>To change the shape outline:</b></span></div>
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1) Select the shape or text box you want to change.</div>
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2) On the Format tab, click the Shape Outline drop-down arrow. The Shape Outline menu will appear.</div>
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3) Select the color you want to use. If you want to make the outline transparent, select No Outline.</div>
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4) The shape or text box will appear in the selected outline color.<br />
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<i><span style="color: orange;">* From the drop-down menu, you can change the outline color, weight (thickness), and whether it is a dashed line.</span></i></div>
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<span style="font-size: large;"><b>To add shape effects:</b></span></div>
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1) Select the shape or text box you want to change.</div>
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2) On the Format tab, click the Shape Effects drop-down arrow. In the menu that appears, hover the mouse over the style of effect you want to add, then select the desired preset effect.</div>
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3) The shape will appear with the selected effect.<br />
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<i><span style="color: orange;">* To further adjust your shape effects, select Options at the end of each menu. The Format Shape pane will appear, allowing you to customize the effects.</span></i></div>
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<span style="font-size: large;"><b>To change to a different shape:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the shape or text box you want to change. The Format tab will appear.</div>
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2) On the Format tab, click the Edit Shape command. In the menu that appears, hover the mouse over Change Shape and select the desired shape.</div>
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3) The new shape will appear.</div>
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<i><span style="color: orange;">* If you want, you can enter text in a shape. When the shape appears in your document, you can simply begin typing. You can then use the formatting optionson the Home tab to change the font, font size, or color of the text.</span></i></div>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-29239503518603027102016-11-13T20:16:00.000-08:002016-12-12T17:54:22.129-08:0018. Aligning, Ordering, and Grouping Objects<b><span style="font-size: large;">18.1. Introduction</span></b><br />
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In PowerPoint, each slide may have multiple items, such as pictures, shapes, and text boxes. You can arrange the objects the way you want by aligning, ordering, grouping, and rotating them in various ways.<br />
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<b style="font-size: x-large;">Aligning objects</b><br />
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When you move objects in PowerPoint, alignment guides and spacing guides will appear as dashed orange lines and arrows around the objects to help you align them. However, if you have many different objects on a slide, it may be difficult and time consuming to get them perfectly aligned. Luckily, PowerPoint provides you with several alignment commands that allow you to easily arrange and position objects.<br />
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<span style="font-size: large;"><b>To align two or more objects:</b></span></div>
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1) Select the objects you want to align. To select multiple objects at once, hold the Shift key while you click. The Format tab will appear.</div>
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2) From the Format tab, click the Align command, then select Align Selected Objects.</div>
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3) Click the Align command again, then select one of the six alignment options.</div>
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4) The objects will align based on the option you selected.</div>
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<span style="font-size: large;"><b>To align objects to the slide:</b></span><br />
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Sometimes you may want to align one or more objects to a specific location within the slide, such as at the top or bottom. You can do this by selecting the Align to Slideoption before aligning the objects.</div>
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1) Select the objects you want to align. To select multiple objects at once, hold the Shift key while you click.</div>
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2) From the Format tab, click the Align command, then select Align to Slide.</div>
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3) Click the Align command again, then select one of the six alignment options.</div>
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4) The objects will align based on the option you selected.</div>
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<span style="font-size: large;"><b>To distribute objects evenly:</b></span><br />
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If you have arranged objects in a row or column, you may want them to be an equal distance from one another for a neater appearance. You can do this by distributing the objects horizontally or vertically.</div>
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1) Select the objects you want to align. To select multiple objects at once, hold the Shift key while you click.</div>
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2) From the Format tab, click the Align command, then select Align to Slide or Align Selected Objects.</div>
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3) Click the Align command again, then select Distribute Horizontally or Distribute Vertically from the drop-down menu that appears.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_aligning_distribute_menu.png" /></div>
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4) The objects will distribute evenly.</div>
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<b><span style="font-size: large;">18.2. Grouping objects</span></b><br />
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You may want to group multiple objects into one object so they will stay together if they are moved or resized. This is often easier than selecting all of the objects each time you want to move them.<br />
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Pictures, shapes, clip art, and text boxes can all be grouped; however, placeholderscannot be grouped. If you will be grouping pictures, use one of the commands in the Images group on the Insert tab to insert pictures instead of the picture icon inside the placeholder.<br />
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_intro.png" /></div>
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<span style="font-size: large;"><b>To group objects:</b></span></div>
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1) Select the objects you want to align. To select multiple objects at once, hold the Shift key while you click. The Format tab will appear</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_group_select.jpg" /></div>
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2) From the Format tab, click the Group command, then select Group.</div>
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3) The selected objects will now be grouped. There will be a single box with sizing handles around the entire group to show that they are one group. You can now move or resize all of the objects at once.<br />
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_group_result.jpg" /></div>
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<i><span style="color: orange;"><br />* If you want to edit or move one of the objects in the group, double-click to select the object. You can then edit it or move it to the desired location.</span></i><br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_group_select_in.jpg" /><br />
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<i><span style="color: orange;">!!! If you select the objects and the Group command is disabled, it may be because one of the objects is inside a placeholder. If this happens, try reinserting the images by using the Pictures command on the Insert tab.</span></i></div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_group_pictures.png" /><br />
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<span style="font-size: large;"><b>To ungroup objects:</b></span></div>
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1) Select the object group you want to ungroup.</div>
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2) From the Format tab, click the Group command, then select Ungroup.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_ungroup_menu.png" /><br />
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3) The objects will be ungrouped.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_group_ungroup_result.jpg" /><br />
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<b><span style="font-size: large;">18.3. Ordering objects</span></b><br />
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In addition to aligning objects, PowerPoint gives you the ability to arrange objects in a specific order. The ordering is important when two or more objects overlapbecause it will determine which objects are in the front or the back.<br />
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<span style="font-size: large;"><b>Understanding levels</b></span><br />
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When objects are inserted into a slide, they are placed on levels according to the order in which they were inserted into the slide. In our example, we've drawn an arrow on the top level, but we can change the level to put it behind the other objects.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_one_select.jpg" /><br />
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<span style="font-size: large;"><b>To change the ordering by one level:</b></span></div>
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1) Select an object. The Format tab will appear.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_one_select.jpg" /><br />
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2) From the Format tab, click the Bring Forward or Send Backward command to change the object's ordering by one level. If there are multiple objects on the slide, you may need to click the command several times to achieve the desired ordering.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_one_send_back.png" /><br />
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The objects will reorder.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_one_result.jpg" /><br />
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<b><span style="font-size: large;">To bring an object to the front or back:</span></b><br />
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If you want to move an object behind or in front of several objects, it's usually faster to bring it to front or send it to back instead of clicking the ordering commands multiple times.</div>
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<b><span style="font-size: large;">Select an object.</span></b></div>
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<span style="font-size: large;"><b><br /></b></span>From the Format tab, click the Bring Forward or Send Backward drop-down arrow.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_back_ribbon.png" /><br />
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From the drop-down menu, select Bring to Front or Send to Back.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_back_menu.png" /><br />
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The objects will reorder.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_back_result.jpg" /><br />
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If you have several objects placed on top of each other, it may be difficult to select an individual object. The Selection pane allows you to easily drag an object to a new location. To access the Selection pane, click Selection Pane on the FormatTab.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_ordering_selection_pane.jpg" /><br />
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<span style="font-size: large;"><b><br /></b></span></div>
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<span style="font-size: large;"><b>Rotating objects</b></span><br />
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If you need to turn an object so it faces a different direction, you can rotate it to the left or right or flip it horizontally or vertically.</div>
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<span style="font-size: large;"><b>To rotate an object:</b></span></div>
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1) Select an object. The Format tab will appear.<br />
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_rotating_select.jpg" /><br />
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2) From the Format tab, click the Rotate command. A drop-down menu will appear.</div>
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3) Select the desired rotation option.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_rotating_menu.png" /><br />
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4) The object will rotate.</div>
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<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/objects_rotating_result.jpg" /><br />
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<span style="font-size: large;"><b><br />Challenge!</b></span><br />
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<ol>
<li>Open our practice presentation.</li>
<li>On the last slide, select the picture of the hamburger and Rotate Left 90°.</li>
<li>Hold down the Shift key and select all three food pictures. Make sure you donot select the green diamonds.</li>
<li>Check Align to Slide under the Align command, then Align to Middle.</li>
<li>With the pictures still selected, Distribute Horizontally.</li>
<li>Select the first green diamond and send it behind the breakfast picture.</li>
<li>When you're finished, your slide should look like this:</li>
</ol>
<img src="http://media.gcflearnfree.org/content/56c4848d5b7fa80d6808c174_02_17_2016/aligning.jpg" /><br />
img32</div>
Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-92035441602745975332016-11-12T20:31:00.000-08:002016-12-12T17:56:54.899-08:0019. Animating Text and Objects<b><span style="font-size: large;">19.1. Introduction</span></b><br />
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In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. Animation—or movement—on the slide can be used to draw the audience's attention to specific content or to make the slide easier to read.<br />
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<span style="font-size: large;"><b>The four types of animations</b></span><br />
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There are several animation effects you can choose from, and they are organized into four types.</div>
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<b>Entrance: </b>These control how the object enters the slide. For example, with the Bounce animation the object will "fall" onto the slide and then bounce several times.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjnactistT0Myc_0wU59oCaGpyl-m3x3KeKTOj0GlWeAmx9XbsJq2N9-BOyUFD3UN5LchItpPh8GzZLODspLT2c6RFDkoFd2hjpCav5ewUmfou2fQ65vj0qnztO5zCyRsCPiMues1wQJfiv/s1600/pw19_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="151" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjnactistT0Myc_0wU59oCaGpyl-m3x3KeKTOj0GlWeAmx9XbsJq2N9-BOyUFD3UN5LchItpPh8GzZLODspLT2c6RFDkoFd2hjpCav5ewUmfou2fQ65vj0qnztO5zCyRsCPiMues1wQJfiv/s400/pw19_11.png" width="400" /></a></div>
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<b>Emphasis: </b>These animations occur while the object is on the slide, often triggered by a mouse click. For example, you can set an object to spin when you click the mouse.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_types_emphasis.png" /><br />
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<b>Exit:</b> These control how the object exits the slide. For example, with the Fade animation the object will simply fade away.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_types_exit.png" /><br />
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<b>Motion Paths</b>: These are similar to Emphasis effects, except the object moves within the slide along a predetermined path, like a circle.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_types_motion.png" /><br />
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<b><span style="font-size: large;">To apply an animation to an object:</span></b></div>
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1) Select the object you want to animate.</div>
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2) On the Animations tab, click the More drop-down arrow in the Animationgroup.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_apply_dropdown.png" /><br />
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3) A drop-down menu of animation effects will appear. Select the desired effect.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_apply_menu.png" /><br />
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4) The effect will apply to the object. The object will have a small number next to it to show that it has an animation. In the Slide pane, a star symbol also will appear next to the slide.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_apply_result_callout.jpg" /><br />
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<i><span style="color: orange;">* At the bottom of the menu, you can access even more effects.</span></i></div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_apply_more_callout.png" /><br />
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<span style="font-size: large;"><b>Effect options</b></span><br />
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Some effects will have options you can change. For example, with the Fly In effect you can control which direction the object comes from. These options can be accessed from the Effect Options command in the Animation group.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_effect_options.jpg" /><br />
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<span style="font-size: large;"><b><br /></b></span></div>
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<span style="font-size: large;"><b><br />To remove an animation:</b></span></div>
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<span style="font-size: large;"><b><br /></b></span>1) Select the small number located next to the animated object.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_remove.jpg" /><br />
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2) Press the Delete key. The animation will be deleted.<br />
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<i><span style="color: orange;">!!! Animations are best used in moderation. Adding too many animations can make your presentation look a little silly and can even be distracting to your audience. Consider using mostly subtle animations, or not using animations at all.</span></i></div>
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<b><span style="font-size: large;">19.2. Working with animations</span></b><br />
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<span style="font-size: large;"><b><br />To add multiple animations to an object:</b></span><br />
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If you select a new animation from the the menu in the Animation group, it will replace the object's current animation. However, you'll sometimes want to place more than one animation on an object, like an Entrance and an Exit effect. To do this, you'll need to use the Add Animation command, which will allow you to keep your current animations while adding new ones.</div>
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<span style="font-size: large;"><b>Select an object.</b></span></div>
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1) Click the Animations tab.</div>
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2) In the Advanced Animation group, click the Add Animation command to view the available animations.</div>
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3) Select the desired animation effect.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_multiple_menu.jpg" /><br />
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If the object has more than one effect, it will have a different number for each effect. The numbers indicate the order in which the effects will occur.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_multiple_result_callout.jpg" /><br />
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<b><span style="font-size: large;">To reorder the animations:</span></b></div>
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<b><br /></b>1) Select the number of the effect you want to change.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_reorder_select.jpg" /><br />
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2) From the Animations tab, click the Move Earlier or Move Later commands to change the ordering.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_reorder_ribbon.png" /><br />
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<b><span style="font-size: large;">To copy animations with the Animation Painter:</span></b></div>
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In some cases, you may want to apply the same effects to more than one object. You can do this by copying the effects from one object to another using the Animation Painter. In our example, we want to copy an animation from one slide to another because they have similar layouts.</div>
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1) Click the object that has the effects you want to copy. In our example, we'll click our answer text.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_painter_select.jpg" /><br />
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2) From the Animations tab, click the Animation Painter command.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_painter_ribbon.png" /><br />
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3) Click the object you want to copy the effects to. In our example, we'll click the answer text on the next slide. Both objects now have the same effect.</div>
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<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_painter_click.jpg" /><br />
img17<br />
<br /></div>
<div>
<span style="font-size: large;"><b>To preview animations:</b></span><br />
<br />
Any animation effects you have applied will show up when you play the slide show. However, you can also quickly preview the animations for the current slide without viewing the slide show.</div>
<div>
1) Navigate to the slide you want to preview.</div>
<div>
<br />
2) From the Animations tab, click the Preview command. The animations for the current slide will play.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_preview.png" /><br />
img18</div>
<div>
<br /></div>
<br />
<span style="font-size: large;"><b>19.3. The Animation Pane</b></span><br />
<br />
The Animation Pane allows you to view and manage all of the effects that are on the current slide. You can modify and reorder effects directly from the Animation Pane, which is especially useful when you have several effects.<br />
<div>
<br />
<span style="font-size: large;"><b>To open the Animation Pane:</b></span></div>
<div>
<br />
1) From the Animations tab, click the Animation Pane command.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_open_ribbon.png" /><br />
img19</div>
<div>
<br />
2) The Animation Pane will open on the right side of the window. It will show all of the effects for the current slide in the order in which they will appear.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_open_pane.jpg" /><br />
img20<br />
<br />
<i><span style="color: orange;">* If you have several animated objects, it may help to rename the objects before reordering them in the Animation Pane. You can rename them in the Selection Pane. To open the Selection Pane, click an object, then from the Format tab click Selection Pane. Double-click the name of an object to rename it.</span></i></div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_open_selection.jpg" /><br />
img21</div>
<div>
<br />
<span style="font-size: large;"><b>To reorder effects from the Animation Pane:</b></span></div>
<div>
<span style="font-size: large;"><b><br /></b></span>1) On the Animation Pane, click and drag an effect up or down.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_reorder.png" /><br />
img22</div>
<div>
<br />
2) The effects will reorder themselves.</div>
<div>
<br />
<span style="font-size: large;"><b>To preview effects from the Animation Pane:</b></span></div>
<div>
<br />
1) From the Animation Pane, click the Play button.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_preview_play.png" /><br />
img23</div>
<div>
<br />
2) The effects for the current slide will play. On the right side of the Animation Pane, you will be able to see a timeline that shows the progress through each effect.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_preview_timeline.png" /><br />
img24<br />
<i><span style="color: orange;"><br />* If the timeline is not visible, click the drop-down arrow for an effect, then select Show Advanced Timeline.</span></i></div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_show_timeline.png" /><br />
img25</div>
<div>
<span style="font-size: large;"><b><br />To change an effect's start option:</b></span><br />
<br />
By default, an effect starts playing when you click the mouse during a slide show. If you have multiple effects, you will need to click multiple times to start each effect individually. However, by changing the start option for each effect, you can have effects that automatically play at the same time or one after the other.</div>
<div>
<br />
1) From the Animation Pane, select an effect. A drop-down arrow will appear next to the effect.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_start_dropdown.png" /><br />
img26</div>
<div>
<br />
2) Click the drop-down arrow and select one of the three desired start options. Start on Click will start the effect when the mouse is clicked, Start With Previous will start the effect at the same time as the previous effect, and Start After Previous will start the effect when the previous effect ends.<br />
<br />
<br />
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_start_options.png" /><br />
img27<br />
<br />
<i style="background-color: white;"><span style="color: orange;">* When you preview the animations, all of the effects will play through automatically. To test effects that are set to Start on Click, you will need to play the slide show.</span></i></div>
<br />
<br />
<b><span style="font-size: large;">19.4. The Effect Options dialog box</span></b><br />
<br />
From the Animation Pane, you can access the Effect Options dialog box, which contains more advanced options you can use to fine tune your animations.<br />
<div>
<br />
<span style="font-size: large;">To open the Effect Options dialog box:</span></div>
<div>
<br />
1) From the Animation Pane, select an effect. A drop-down arrow will appear next to the effect.</div>
<div>
<br />
2) Click the drop-down arrow, then select Effect Options.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_options_dropdown.png" /><br />
img28</div>
<div>
<br />
3) The Effect Options dialog box will appear. Click the drop-down menus and select the desired enhancement. You can add a sound to the animation, add an effect after the animation is over, or animate text in a different sequence.<br />
<br />
<br />
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_options_dialog.png" /><br />
img29<br />
<i><span style="color: orange;"><br />* Some effects have additional options you can change. These will vary depending on which effect you have selected.</span></i></div>
<div>
<br /></div>
<div>
<br />
<span style="font-size: large;"><b>To change the effect timing:</b></span></div>
<div>
<br />
1) From the Effect Options dialog box, select the Timing tab.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_options_timing_tab.png" /><br />
img30</div>
<div>
<br />
2) From here, you can add a delay before the effect starts, change the durationof the effect, and control whether the effect repeats.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animating_pane_options_timing_options.png" /><br />
img31</div>
<div>
<br /></div>
<br />
<b><span style="font-size: large;">Challenge!</span></b><br />
<div>
<br />
<ol>
<li>Open our practice presentation. If you already downloaded our presentation in order to follow along with the lesson, be sure to download a fresh copy.</li>
<li>On slide 2, select the text box that contains Answer: Neil Armstrong, and add a Pulse animation from the Emphasis group.</li>
<li>In the same text box, add a Wipe animation from Entrance group.</li>
<li>Change the Effect Options so it wipes From Left.</li>
<li>Reorder the animations so the Wipe animation will happen first.</li>
<li>Change the Start options for the Pulse animation so it starts After Previous.</li>
<li>Use the Animation Painter to copy your animations to the Answer: Mercurytext box on slide 3.</li>
<li>Remove the animations from the text box on slide 3 containing What planet is closest to the sun?</li>
<li>When you're finished, play your presentation. Slides 2 and 3 should look something like this:</li>
</ol>
<img src="http://media.gcflearnfree.org/content/56d9d8046aa91509c8743432_03_04_2016/animationchallenge.gif" /><br />
img32</div>
Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-5630895202134734662016-11-11T22:05:00.000-08:002016-12-12T17:58:58.487-08:0020. Inserting Videos<b><span style="font-size: large;">20.1. Introduction</span></b><br />
<br />
PowerPoint allows you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience.<br />
<br />
You can even edit the video within PowerPoint and customize its appearance. For example, you can trim the video's length, add a fade in, and much more.<br />
<br />
<br />
<br />
<span style="font-size: large;"><b>To insert a video from a file:</b></span><br />
<br />
In our example, we'll insert a video from a file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example video and save it to your computer.<br />
<div>
<br />
1) From the Insert tab, click the Video drop-down arrow, then select Video on My PC.</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: left;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhL3kxt5hB66TYNV58e-dhROcFririrxj0G4xsvAsD9BWhRh1WJXyZacxwdsSSIhfMRO9ZA96DJQgbkZdmqeyq2WgvcdDombE1CQZPv0PSt1dcZRfHHdiZMLMNsBlhLCDZ8ATWl8oiVVC6U/s1600/pw20_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="81" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhL3kxt5hB66TYNV58e-dhROcFririrxj0G4xsvAsD9BWhRh1WJXyZacxwdsSSIhfMRO9ZA96DJQgbkZdmqeyq2WgvcdDombE1CQZPv0PSt1dcZRfHHdiZMLMNsBlhLCDZ8ATWl8oiVVC6U/s400/pw20_11.png" width="400" /></a></div>
<div class="separator" style="clear: both; text-align: left;">
img1</div>
<div>
<br /></div>
<div>
<br />
2) Locate and select the desired video file, then click Insert.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_insert_dialog.png" height="302" width="400" /><br />
img2</div>
<div>
<br />
3) The video will be added to the slide.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_insert_result.jpg" height="225" width="400" /><br />
img2<br />
<i><span style="color: orange;"><br />* With the Screen Recording feature on the Insert tab, you can create a video of anything you are doing on your computer and insert it into a slide.</span></i></div>
<div>
<span style="color: orange;"><i><br /></i></span><img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_screen_recording.png" /><br />
img3</div>
<div>
<br />
<span style="font-size: large;"><b>To insert an online video:</b></span><br />
<br />
Some websites—like YouTube—allow you to embed videos into your slides. An embedded video will still be hosted on its original website, meaning the video itself won't be added to your file. Embedding can be a convenient way to reduce the file size of your presentation, but you'll also need to be connected to the Internet for the video to play.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_insert_online.png" /><br />
img4</div>
<br />
<br />
<b><span style="font-size: large;">20.2. Working with videos</span></b><br />
<div>
<span style="font-size: large;"><b><br />To preview a video:</b></span></div>
<div>
<br />
1) Click a video to select it.</div>
<div>
<br />
2) Click the Play/Pause button below the video. The video will begin playing, and the timeline next to the Play/Pause button will advance.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_working_preview.jpg" /><br />
img5</div>
<div>
<br />
3) To jump to a different part of the video, click anywhere on the timeline.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_working_timeline.jpg" /><br />
img6</div>
<div>
<br />
<b><span style="font-size: large;">To resize a video:</span></b></div>
<div>
<br />
Click and drag the corner sizing handles until the video is the desired size.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_working_resize.jpg" /><br />
img7<br />
<br />
<i><span style="color: orange;">* The corner sizing handles will resize a video while preserving its original aspect ratio. If you use the side sizing handles, the video will become distorted.</span></i></div>
<div>
<br />
<b><span style="font-size: large;">To move a video:</span></b></div>
<div>
<br />
Click and drag to move a video to a new location on a slide.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_working_move.jpg" /><br />
img8</div>
<div>
<br />
<span style="font-size: large;"><b>To delete a video:</b></span></div>
<div>
<br />
Select the video you want to delete, then press the Backspace or Delete key on your keyboard.</div>
<div>
<br /></div>
<b><span style="font-size: large;">20.3. Editing and formatting videos</span></b><br />
<br />
The Playback tab has several options you can use to edit your video. For example, you can trim your video to play an excerpt from the original, add a fade in and fade out, and add bookmarks that allow you to jump to specific points in the video.<br />
<br />
<i><span style="color: orange;">!!! Most of the features on the Playback tab can only be used with videos that are inserted from a file. They will not work with embedded videos.</span></i><br />
<div>
<br />
<span style="font-size: large;"><b>To trim a video:</b></span><br />
<div>
<br />
1) Select the video, then click the Playback tab on the Ribbon.</div>
<div>
<br />
2) Click the Trim Video command.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_trim_ribbon.png" height="78" width="400" /><br />
img9<br />
<br /></div>
<div>
3) A dialog box will appear. Use the green handle to set the start time and the red handle to set the end time.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_trim_dialog.jpg" /><br />
img10</div>
<div>
<br />
4) To preview the video, click the Play button.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_trim_play.png" /><br />
img11</div>
<div>
<br />
5) When you're done trimming the video, click OK.</div>
<div>
<br />
<span style="font-size: large;"><b>To add a fade in and fade out:</b></span></div>
<div>
<br />
1) On the Playback tab, locate the Fade In: and Fade Out: fields.</div>
<div>
<br />
2) Type the desired values, or use the up and down arrows to adjust the fade times.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_fade.png" height="78" width="400" /><br />
img12<br />
<br /></div>
<div>
<span style="font-size: large;"><b>To add a bookmark:</b></span></div>
<div>
<br />
1) Click the timeline to locate the desired part of the video.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_bookmark_click.jpg" /><br />
img13</div>
<div>
<br />
2) From the Playback tab, click the Add Bookmark command.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_bookmark_ribbon.png" height="78" width="400" /><br />
img14<br />
<br /></div>
<div>
3) The bookmark will appear on the timeline. Click the bookmark to jump to that location.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_bookmark_result.jpg" /><br />
img15</div>
<div>
<br />
<span style="font-size: large;"><b>Video options</b></span><br />
<br />
There are other options you can set to control how your video will play. These are found in the Video Options group on the Playback tab.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_options.png" /><br />
img16</div>
<div>
<br />
<b>Volume:</b> Changes the audio volume for the video</div>
<div>
<br />
<b>Start:</b> Controls whether the video starts automatically or when the mouse is clicked</div>
<div>
<br />
<b>Play Full Screen: </b>Lets the video fill the entire screen while playing</div>
<div>
<br />
<b>Hide While Not Playing:</b> Hides the video when not playing</div>
<div>
<br />
<b>Loop until Stopped: </b>Replays the video until stopped</div>
<div>
<br />
<b>Rewind after Playing:</b> Returns the video to the beginning when it is finished playing</div>
</div>
<div>
<br /></div>
<div>
<br /></div>
<br />
<b><span style="font-size: large;">20.4. Formatting the appearance of a video</span></b><br />
<br />
Like pictures, PowerPoint allows you to format the appearance of a video by applying a video style, adding a border, changing the shape, and applying various effects.<br />
<div>
<br />
<span style="font-size: large;"><b>To create a poster frame:</b></span><br />
<br />
You can add a poster frame to a video, which is the placeholder image your audience will see before the video starts playing. The poster frame is usually just a frame taken from the video itself.</div>
<div>
<br />
1) Click the timeline to locate the desired part of the video.</div>
<div>
<br />
2) From the Format tab, click the Poster Frame command. Select Current Frame from the menu that appears.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_poster_ribbon.png" height="116" width="400" /><br />
img17<br />
<br /></div>
<div>
3) The current frame will become the poster frame.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_poster_set.jpg" /><br />
img18<br />
<br />
<i><span style="color: orange;">* If you want to use a picture from your computer, select Image from file.</span></i></div>
<div>
<br />
<span style="font-size: large;"><b>To apply a video style:</b></span></div>
<div>
<br />
1) Select the video, then click the Format tab on the Ribbon.</div>
<div>
<br />
2) In the Video Styles group, click the More drop-down arrow to display available video styles.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_style_ribbon.png" /><br />
img19</div>
<div>
<br />
3) Select the desired style.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_style_menu.png" /><br />
img20</div>
<div>
<br />
4) The new style will be applied to the video.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56cc70b6a17fa60ae065f89e_02_23_2016/videos_style_result.jpg" /><br />
img21<br />
<br />
<i><span style="color: orange;">* To learn more about corrections, color adjustments, borders, shapes and effects, see our Formatting Pictures lesson.</span></i></div>
Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-82423045581397599992016-11-10T22:16:00.000-08:002016-12-12T18:01:06.786-08:0021. Inserting Audio<b><span style="font-size: large;">21.1. Introduction</span></b><br />
<br />
PowerPoint allows you to add audio to your presentation. For example, you could add background music to one slide, a sound effect to another, and even record your own narration or commentary. You can then edit the audio to customize it for your presentation.<br />
<br />
<br />
<span style="font-size: large;"><b><br />To insert audio from a file:</b></span><br />
<br />
In our example, we'll insert an audio file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example file and save it to your computer (music credit: Something Small (Instrumental) by Minden, CC BY-NC 3.0).<br />
<br />
1) From the Insert tab, click the Audio drop-down arrow, then select Audio on My PC.<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg7aasfRN6BR6Lo6wDKASgzdWsNeiePHrFUUBu0klIlRSL67TrVSBSPkfgeoOf0RKaNhF8r3Msx5Qhfz9Eju4ieSFe3VyHRVy8hvdeEgtpwhOa2h6NOvu0J07TXzCNnc2mFA0ytENr0_Gmz/s1600/pw21_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg7aasfRN6BR6Lo6wDKASgzdWsNeiePHrFUUBu0klIlRSL67TrVSBSPkfgeoOf0RKaNhF8r3Msx5Qhfz9Eju4ieSFe3VyHRVy8hvdeEgtpwhOa2h6NOvu0J07TXzCNnc2mFA0ytENr0_Gmz/s1600/pw21_11.png" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
img1</div>
<div>
<br /></div>
<div>
<br />
2) Locate and select the desired audio file, then click Insert.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_insert_dialog.png" /><br />
img2</div>
<div>
3) The audio file will be added to the slide.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_insert_result.png" /><br />
img3</div>
<div>
<br /></div>
<span style="font-size: large;"><b>21.2. Recording your own audio</b></span><br />
<br />
Sometimes you may want to record audio directly into a presentation. For example, you might want the presentation to include narration. Before you begin, make sure you have a microphone that is compatible with your computer; many computers have built-in microphones or ones that can be plugged in to the computer.<br />
<div>
<br />
<span style="font-size: large;"><b>To record audio:</b></span></div>
<div>
<br />
1) From the Insert tab, click the Audio drop-down arrow, then select Record Audio.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_record_ribbon.png" /><br />
img4</div>
<div>
<br />
2) Type a name for the audio recording if you want.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_record_name.png" /><br />
img5</div>
<div>
<br />
3) Click the Record button to start recording.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_record_record_button.png" /><br />
img6</div>
<div>
<br />
4) When you're finished recording, click the Stop button.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_record_stop_button.png" /><br />
img7</div>
<div>
<br />
5) To preview your recording, click the Play button.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_record_play_button.png" /><br />
img8</div>
<div>
<br />
6) When you're done, click OK. The audio file will be inserted into the slide.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_insert_result.png" /><br />
img9</div>
<div>
<br /></div>
<div>
<br /></div>
<br />
<span style="font-size: large;"><b>21.3. Working with audio</b></span><br />
<div>
<br />
<span style="font-size: large;"><b>To preview an audio file:</b></span></div>
<div>
<br />
1) Click an audio file to select it.</div>
<div>
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2) Click the Play/Pause button below the audio file. The sound will begin playing, and the timeline next to the Play/Pause button will advance.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_working_preview.png" /><br />
img10</div>
<div>
<br />
3) To jump to a different part of the file, click anywhere on the timeline.</div>
<div>
<br />
<span style="font-size: large;"><b>To move an audio file:</b></span></div>
<div>
<br />
Click and drag to move an audio file to a new location on a slide.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_working_move.png" /><br />
img11</div>
<div>
<br />
<span style="font-size: large;"><b>To delete an audio file:</b></span></div>
<div>
<br />
Select the audio file you want to delete, then press the Backspace or Deletekey on your keyboard.</div>
<div>
<br /></div>
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<b><span style="font-size: large;">21.4. Editing audio</span></b><br />
<br />
You can modify your audio files using the commands on the Playback tab. For example, if you add a song to a slide you can trim it to play only a brief section. You can also add a fade in and fade out and can add bookmarks that allow you to jump to specific points in the audio file.<br />
<div>
<br />
<span style="font-size: large;"><b>To trim an audio file:</b></span></div>
<div>
<br />
1) Select the audio file, then click the Playback tab on the Ribbon.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_playback_tab.png" /><br />
img12</div>
<div>
<br />
2) Click the Trim Audio command.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_trim_ribbon_group.png" /><br />
img13</div>
<div>
<br />
3) A dialog box will appear. Use the green handle to set the start time and the red handle to set the end time.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_trim_handles.png" /><br />
img14</div>
<div>
<br />
4) To preview the audio file, click the Play button.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_trim_preview.png" /><br />
img15</div>
<div>
<br />
5) Adjust the handles again if necessary, then click OK</div>
<div>
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<span style="font-size: large;"><b>To add a fade in and fade out:</b></span></div>
<div>
<br />
1) On the Playback tab, locate the Fade In: and Fade Out: fields.</div>
<div>
<br />
2) Type the desired values, or use the up and down arrows to adjust the times.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_fade.png" /><br />
img16</div>
<div>
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<span style="font-size: large;"><b>To add a bookmark:</b></span></div>
<div>
<br />
1) Click the timeline to locate the desired part of the audio file.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_bookmark_timeline.png" /><br />
img17</div>
<div>
<br />
2) From the Playback tab, click the Add Bookmark command.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_bookmark_ribbon.png" /><br />
img18</div>
<div>
<br />
3) The bookmark will appear on the timeline. Click the bookmark to jump to that location.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_bookmark_result.png" /><br />
img19</div>
<div>
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<span style="font-size: large;"><b>Audio options</b></span><br />
<br />
There are other options you can set to control how your audio file will play. These are found in the Audio Options group on the Playback tab.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_options.png" /><br />
img20</div>
<div>
<br />
<b>Volume:</b> Changes the audio volume<br />
<b>Start:</b> Controls whether the audio file starts automatically or when the mouse is clicked<br />
<b>Hide During Show:</b> Hides the audio icon while the slide show is playing<br />
<b>Play Across Slides</b>: Continues playing the audio file across multiple slides instead of just the current slide<br />
<b>Loop until Stopped:</b> Replays the audio file until stopped<br />
<b>Rewind after Playing:</b> Returns the audio file to the beginning when it is finished playing</div>
<div>
<br /></div>
<br />
<b><span style="font-size: large;">21.5. To change the audio icon:</span></b><br />
<br />
By default, an audio file will appear as a speaker icon in the slide. If you want, you can change the icon to a different picture.<br />
<div>
<br />
1) Select the audio file, then click the Format tab.</div>
<div>
<br />
2) Click the Change Picture command.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_icon_ribbon.png" height="67" width="400" /><br />
img21<br />
<br /></div>
<div>
3) The Insert Pictures dialog box will appear. Click Browse to select a file from your computer. Alternatively, you can use the online image search tools to locate an image online. In our example, we'll search using the phrase music note.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_icon_select.png" height="252" width="400" /><br />
img22<br />
<br /></div>
<div>
4) Locate and select the desired picture, then click Insert.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_icon_search_dialog.png" height="252" width="400" /><br />
img23<br />
<br /></div>
<div>
5) The icon will change to the new picture.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56d7048b6aa91509c8743424_03_02_2016/audio_icon_result.png" /><br />
img24</div>
<div>
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<i><span style="color: orange;">* For information on corrections, color adjustments, borders, shapes, and effects, check out our lesson on Formatting Pictures.</span></i></div>
Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-42512674699477181382016-11-09T22:24:00.000-08:002016-12-12T18:03:04.325-08:0022. Tables<b><span style="font-size: large;">22.1. Introduction</span></b><br />
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Tables are another tool you can use to display information in PowerPoint. A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks, including presenting text information and numerical data. You can even customizetables to fit your presentation.<br />
<div>
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<span style="font-size: large;"><b>To insert a table:</b></span></div>
<div>
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1) From the Insert tab, click the Table command.</div>
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2) Hover the mouse over the grid of squares to select the desired number of columns and rows in the table. In our example, we'll insert a table with six rows and six columns (6x6).</div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgf4SNuEuQoTPrGnbbHvkJ5Sdl0ALjCOhhMJddu2_UIHZD2a5HrE8-zurlGwePvVD-H3ZTvuWk_enBrnG1WuuQ5rJJEszYLreOixDDqUylhoEtvvsOBxgHvfbLL90NabkFNF6Q4ANxgAmOA/s1600/pw22_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgf4SNuEuQoTPrGnbbHvkJ5Sdl0ALjCOhhMJddu2_UIHZD2a5HrE8-zurlGwePvVD-H3ZTvuWk_enBrnG1WuuQ5rJJEszYLreOixDDqUylhoEtvvsOBxgHvfbLL90NabkFNF6Q4ANxgAmOA/s400/pw22_11.png" width="250" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
img1</div>
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3) The table will appear on the currently selected slide. In our example, that's slide 3.</div>
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4) Click anywhere in the table, and begin typing to add text. You can also use the Tab key or the arrow keys on your keyboard to navigate through the table.</div>
<div>
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<i><span style="color: orange;">* You can also insert a table by clicking the Insert Table command in a placeholder.</span></i></div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_insert_placeholder.jpg" /><br />
img2</div>
<div>
<br /></div>
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<span style="font-size: large;"><b>22.2. Modifying tables</b></span><br />
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PowerPoint includes several options for customizing tables, including moving and resizing, as well as adding rows and columns.<br />
<div>
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<span style="font-size: large;"><b>To move a table:</b></span></div>
<div>
<br />
Click and drag the edge of a table to move it to a new location on a slide.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_move.jpg" height="228" width="400" /><br />
img3<br />
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<span style="font-size: large;"><b>To resize a table:</b></span></div>
<div>
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Click and drag the sizing handles until the table is the desired size.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_resize.jpg" height="227" width="400" /><br />
img4<br />
<br /></div>
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<span style="font-size: large;"><b>To add a row or column:</b></span></div>
<div>
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1) Click a cell adjacent to the location where you want to add a row or column. In our example, we'll select the cell that says Mystery.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_column_select.png" /><br />
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2) Click the Layout tab on the right side of the Ribbon.</div>
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3) Locate the Rows & Columns group. If you want to insert a new row, select either Insert Above or Insert Below. If you want to insert a new column, select either Insert Left or Insert Right.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_column_insert.png" height="76" width="400" /><br />
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4) The new row or column will appear.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_column_done.png" /><br />
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<div>
<br /></div>
<div>
<span style="font-size: large;"><b>To delete a row or column:</b></span></div>
<div>
<span style="font-size: large;"><b><br /></b></span>1) Select the desired row or column. In our example, we'll select the empty rowat the bottom of the table.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_row_select.png" /><br />
img8<br />
<br /></div>
<div>
2) From the Layout tab in the Rows & Columns group, click the Deletecommand, then select Delete Rows or Delete Columns from the menu.</div>
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3) The selected row or column will be deleted.</div>
<div>
<i><span style="color: orange;"><br />* You can also access the Insert and Delete commands by right-clicking a table.</span></i></div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_delete_splat.png" /><br />
img9</div>
<div>
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<span style="font-size: large;"><b>To delete a table:</b></span></div>
<div>
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Click the edge of the table you want to delete, then press the Backspace or Delete key on your keyboard.</div>
<div>
<br /></div>
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<span style="font-size: large;"><b>22.3. Modifying tables with the Layout tab</b></span><br />
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When you select a table, the Design and Layout tabs will appear on the right side of the Ribbon. You can make a variety of changes to a table using the commands on the Layout tab.<br />
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_layout_lg_background.jpg" height="293" width="400" /><br />
img10<br />
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<span style="font-size: large;"><b>Text Direction</b></span><br />
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Changing the text directioncan add style to your table. It can also help to save space if you need to fit more columns in your table.<br />
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<span style="font-size: large;"><b><br />22.4. Customizing tables</b></span><br />
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PowerPoint makes it easy to change the look and feel of your tables. For example, you can quickly apply different table styles and customize the table borders.<br />
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<span style="font-size: large;"><b>To apply a table style:</b></span><br />
<div>
<br />
1) Select any cell in your table, then click the Design tab on the right side of the Ribbon.</div>
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2) Locate the Table Styles group, then click the More drop-down arrow to see available table styles.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_style_more.png" /><br />
img11<br />
<br /></div>
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3) Select the desired style.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_style_select.png" /><br />
img12</div>
<div>
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4) The selected table style will be applied.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_style_done.jpg" /><br />
img13</div>
<div>
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<span style="font-size: large;"><b>To change table style options:</b></span><br />
You can turn various options on or off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.</div>
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1) Select any cell in your table.</div>
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2) From the Design tab, check or uncheck the desired options in the Table Style Options group.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_style_options.png" height="76" width="400" /><br />
img14<br />
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<i><span style="color: orange;">* These options can affect your table style in various ways, depending on the type of content in your table. You may need to experiment with a few options to find the exact style you want.</span></i></div>
<div>
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<span style="font-size: large;">To add borders to a table:</span><br />
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You can add borders to help define different sections of a table. Certain table styles may include borders automatically, but it's easy to add them manually or customize them. You can control the border weight, color, and line style for some or all of a table.</div>
<div>
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1) Select the cells where you want to add borders. In our example, we'll select every cell in our table.</div>
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2) From the Design tab, select the desired Line Style, Line Weight, and Pen Color.</div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_border_customize.png" /><br />
img15<br />
<br /></div>
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3) Click the Borders drop-down arrow, then select the desired border type.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_border_command.jpg" /><br />
img16<br />
<br /></div>
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4) The border will be added to the selected cells.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1a9c76aa915221cb48d18_03_10_2016/table_border_done.jpg" /><br />
img17<br />
<br /></div>
<div>
5) To remove borders, select the desired cells, click the Borders command, and select No Border.</div>
<div>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-1462761818295722682016-11-08T22:31:00.000-08:002016-12-12T18:05:52.665-08:0023. Charts<div class="separator" style="clear: both; text-align: left;">
<b style="font-size: x-large;">23.1. Introduction</b></div>
<br />
A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends.<br />
<br />
<b style="font-size: x-large;">Types of charts</b><br />
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PowerPoint has several types of charts, allowing you to choose the one that best fits your data. In order to use charts effectively, you'll need to understand how different charts are used.<br />
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<b>About the types of charts in PowerPoint.</b><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglXm9H-EzUI6KBoK9pQyYAuj14bH3ZlqZRM3yE_L0_-kswC3Fb0Bmk8L3wWzMUISOeiyHO4Cykr3o_JgV3gCnuPNmLyQkuFyRdbdPpV_UBiIQEVHFImYFVmkHSTwECCJIFb9fyVnHxqDa8/s1600/pw23_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" height="360" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglXm9H-EzUI6KBoK9pQyYAuj14bH3ZlqZRM3yE_L0_-kswC3Fb0Bmk8L3wWzMUISOeiyHO4Cykr3o_JgV3gCnuPNmLyQkuFyRdbdPpV_UBiIQEVHFImYFVmkHSTwECCJIFb9fyVnHxqDa8/s640/pw23_11.png" width="640" /></a><br />
img1<br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_2.png" height="360" width="640" /><br />
img2<br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_3.png" height="360" width="640" /><br />
img3<br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_4.png" height="360" width="640" /><br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_5.png" height="360" width="640" /><br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_6.png" height="360" width="640" /><br />
img6<br />
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<img src="http://media.gcflearnfree.org/ctassets/topics/234/chart_type_7b.png" height="360" width="640" /><br />
img7<br />
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<span style="font-size: large;">Identifying the parts of a chart</span><br />
<br />
In addition to chart types, you'll need to understand how to read a chart. Charts contain several different elements—or parts—that can help you interpret data.<br />
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<br />
<div>
<img src="http://media.gcflearnfree.org/content/563ba214ca7fac0d9c7b3f7d_11_05_2015/2015-11-05_14-02-50.png" height="324" width="640" /><br />
img8<br />
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<span style="font-size: large;"><b>Legend</b></span><br />
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The legend identifies which data series each color on the chart represents. In this example, the legend identifies the different months in the chart.</div>
<br />
<br />
<span style="font-size: large;"><b>23.2. Inserting charts</b></span><br />
<br />
PowerPoint uses a spreadsheet as a placeholder for entering chart data, much like Excel. The process of entering data is fairly simple, but if you are unfamiliar with Excel you might want to review our Excel 2016 Cell Basics lesson.<br />
<div>
<br />
<span style="font-size: large;"><b>To insert a chart:</b></span></div>
<div>
<br />
1) Select the Insert tab, then click the Chart command in the Illustrationsgroup.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_command.png" /><br />
img9</div>
<div>
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2) A dialog box will appear. Select a category from the left pane, and review the charts that appear in the right pane.</div>
<div>
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3) Select the desired chart, then click OK.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_category.png" height="490" width="640" /><br />
img10</div>
<div>
<br />
4) A chart and a spreadsheet will appear. The data that appears in the spreadsheet is placeholder source data you will replace with your own information. The source data is used to create the chart.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_placeholder_data.jpg" height="405" width="640" /><br />
img11<br />
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5) Enter data into the worksheet.</div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_enter_data.png" height="342" width="640" /><br />
img12<br />
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6) Only the data enclosed by the blue lines will appear in the chart, but this area will expand automatically as you continue to type.</div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_data_expand.png" height="342" width="640" /><br />
img13<br />
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7) When you're done, click X to close the spreadsheet.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_data_close.png" height="342" width="640" /><br />
img14<br />
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8) The chart will be completed.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/chart_data_complete.jpg" height="288" width="640" /><br />
img15<br />
<i><br /><span style="color: orange;">* You can edit the chart data at any time by selecting your chart and clicking the Edit Data command on the Design tab.</span></i></div>
<div>
<i><br /></i><img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_edit_data_command.png" height="206" width="640" /><br />
img16<br />
<i><span style="color: orange;"><br />* You can also click the Insert Chart command in a placeholder to insert a new chart.</span></i></div>
<div>
<span style="color: orange;"><i><br /></i></span><img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_insert_chart_placeholder.jpg" height="304" width="640" /><br />
img17<br />
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<div>
<br /></div>
<div>
<b><span style="font-size: large;">Creating charts with existing Excel data</span></b><br />
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If you already have data in an existing Excel file you want to use for a chart, you can transfer the data by copying and pasting it. Just open the spreadsheet in Excel, select and copy the desired data, and paste it into the source data area for your chart.<br />
<br />
You can also embed an existing Excel chart into your PowerPoint presentation. This may be useful when you know you'll need to update the data in your Excel file and want the chart to automatically update whenever the Excel data is changed.</div>
</div>
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<br />
<b><span style="font-size: large;">23.3. Modifying charts with chart tools</span></b><br />
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There are many other ways to customize and organize your charts. For example, PowerPoint allows you to change the chart type, rearrange a chart's data, and even change the layout and style of a chart.<br />
<div>
<br />
<span style="font-size: large;"><b>To change the chart type:</b></span><br />
<br />
If you find that your data isn't well suited to a certain chart, it's easy to switch to a new chart type. In our example, we'll change our chart from a column chart to a linechart.</div>
<div>
<br />
1) Select the chart you want to change. The Design tab will appear on the right side of the Ribbon.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_type_change.png" height="503" width="640" /><br />
img18<br />
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2) From the Design tab, click the Change Chart Type command.</div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_change_type_command.png" height="172" width="640" /><br />
img19<br />
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<div>
3) A dialog box will appear. Select the desired chart type, then click OK.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_change_type_select.png" height="490" width="640" /><br />
img20<br />
<br /></div>
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4) The new chart type will appear.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_new_chart_type.jpg" height="286" width="640" /><br />
img21<br />
<br /></div>
<div>
<span style="font-size: large;"><b>To switch row and column data:</b></span><br />
<br />
Sometimes you may want to change the way charts group your data. For example, in the chart below the book sales data is grouped by genre, with lines for each month. However, we could switch the rows and columns so the chart will group the data by month, with lines for each genre. In both cases, the chart contains the same data; it's just organized differently.</div>
<div>
1) Select the chart you want to modify. The Design tab will appear.</div>
<div>
2) From the Design tab, select the Edit Data command in the Data group.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_edit_data_command_line.png" height="236" width="640" /><br />
img22<br />
<br /></div>
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3) Click the chart again, then select the Switch Row/Column command in the Data group.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_switch_row_column_command.png" height="250" width="640" /><br />
img23<br />
<br /></div>
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4) The rows and columns will be switched. In our example, the data is now grouped by month, with lines for each genre.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_switch_row_column.jpg" height="292" width="640" /><br />
img24<br />
<br />
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<i><span style="color: orange;">!!! We've noticed that when numerical data has been entered in the first column of the spreadsheet, switching rows and columns may cause unexpected results. One solution is to type an apostrophe before each number, which tells the spreadsheet to format it as text instead of a numerical value. For example, the year 2016 would be entered as '2016.</span></i></div>
<div>
<span style="font-size: large;"><b>To change the chart layout:</b></span><br />
<br />
Predefined chart layouts allow you to modify chart elements—including chart titles, legends, and data labels—to make your chart easier to read.</div>
<div>
<br />
1) Select the chart you want to modify. The Design tab will appear.</div>
<div>
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2) From the Design tab, click the Quick Layout command.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_quick_layout_command.png" height="118" width="640" /><br />
img25<br />
<br /></div>
<div>
3) Select the desired predefined layout from the menu that appears.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_quick_layout_menu.png" height="640" width="399" /><br />
img26</div>
<div>
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4) The chart will update to reflect the new layout.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_new_layout.jpg" height="291" width="640" /><br />
img27<br />
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<i><span style="color: orange;">* To change a chart element (such as the chart title), click the element and begin typing.</span></i></div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_title_edit.png" /><br />
img28</div>
<div>
<span style="font-size: large;"><b><br />To change the chart style:</b></span><br />
<br />
Chart styles allow you to quickly modify the look and feel of your chart.</div>
<div>
<br />
1) Select the chart you want to modify. The Design tab will appear.</div>
<div>
<br />
2) From the Design tab, click the More drop-down arrow in the Chart Stylesgroup.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_styles_dropdown.png" height="154" width="640" /><br />
img29<br />
<br /></div>
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3) Select the desired style from the menu that appears.</div>
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<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_styles_menu.png" height="371" width="640" /><br />
img30<br />
<br /></div>
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4) The chart will appear in the selected style.</div>
<div>
<br />
<img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_new_style.jpg" height="295" width="640" /><br />
img31<br />
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<i><span style="color: orange;">* You can also use the chart formatting shortcut buttons to quickly add chart elements, change the chart style, and filter the chart data.</span></i></div>
<div>
<span style="color: orange;"><i><br /></i></span><img src="http://media.gcflearnfree.org/content/56e1ae226aa915221cb48d1a_03_10_2016/charts_elements_button.jpg" height="270" width="640" /><br />
img32</div>
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-70429702138381137052016-11-07T22:43:00.000-08:002016-12-12T18:07:49.511-08:0024. SmartArt Graphics<b class="tr_bq"><span style="font-size: large;">24.1. Introduction</span></b><br />
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SmartArt allows you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate different types of ideas.<br />
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<br />
<span style="font-size: large;"><b>To insert a SmartArt graphic:</b></span><br />
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<br />
1) Select the slide where you want the SmartArt graphic to appear.</div>
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2) From the Insert tab, select the SmartArt command in the Illustrations group.<br />
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<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEikb9PKDUKvOOnSmoagG9gLEqMxykpulkodVhyW20p7SVgyQQ12YFL7p0IeRVRR_hqRk1P6u0sqiRqkO3Hwg1qTFz4bfYMfICFkTWOjCsAXq3ExYYm0xdmpFmAb9UniWXC-9O1EOnOgZc3a/s1600/pw24_11.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="182" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEikb9PKDUKvOOnSmoagG9gLEqMxykpulkodVhyW20p7SVgyQQ12YFL7p0IeRVRR_hqRk1P6u0sqiRqkO3Hwg1qTFz4bfYMfICFkTWOjCsAXq3ExYYm0xdmpFmAb9UniWXC-9O1EOnOgZc3a/s640/pw24_11.png" width="640" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
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<div style="text-align: center;">
img1</div>
</div>
<div>
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3) A dialog box will appear. Select a category on the left, choose the desired SmartArt graphic, then click OK.</div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_insert_dialog.png" height="341" width="640" /><br />
img2<br />
<br /></div>
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4) The SmartArt graphic will appear on the current slide.<br />
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_insert_result.png" height="440" width="640" /><br />
img3<br />
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<i><span style="color: orange;">* You can also click the Insert a SmartArt Graphic command in a placeholder to add SmartArt.</span></i><br />
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_insert_placeholder.png" height="590" width="640" /><br />
img4<br />
<br /></div>
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<b><span style="font-size: large;">To add text to a SmartArt graphic:</span></b></div>
<div>
<br />
1) Select the SmartArt graphic. The text pane will appear to the left</div>
<div>
<br />
2) Enter text next to each bullet in the text pane. The text will appear in the corresponding shape. It will be resized automatically to fit inside the shape.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_text_bullet_text.png" height="310" width="640" /><br />
img5<br />
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<i><span style="color: orange;">* You can also add text by clicking the desired shape and then typing. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics, working in the text pane is often quicker and easier.</span></i></div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_text_shape_text.png" height="311" width="640" /><br />
img6<br />
<br /></div>
<div>
<span style="font-size: large;"><b>To reorder, add, and delete shapes:</b></span><br />
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It's easy to add new shapes, change their order, and even delete shapes from your SmartArt graphic. You can do all of this in the text pane, and it's a lot like creating an outline with a multilevel list. For more information on multilevel lists, you may want to review our Lists lesson.</div>
<div>
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1) To demote a shape, select the desired bullet, then press the Tab key. The bullet will move to the right, and the shape will move down one level.</div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_reorder_demote.png" height="384" width="640" /><br />
img7<br />
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2) To promote a shape, select the desired bullet, then press the Backspacekey (or Shift+Tab). The bullet will move to the left, and the shape will move up one level.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_reorder_promote.png" height="304" width="640" /><br />
img8<br />
<br /></div>
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3) To add a new shape, place the insertion point after the desired bullet, then press Enter. A new bullet will appear in the text pane, and a new shape will appear in the graphic.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_reorder_add.png" height="304" width="640" /><br />
img9<br />
<br /></div>
<div>
4) To remove a shape, keep pressing Backspace until the bullet is deleted. The shape will then be removed. In our example, we'll delete all of the shapes without text.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_reorder_remove.png" height="304" width="640" /><br />
img10<br />
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<div>
<span style="font-size: large;"><b>Organizing SmartArt from the Design tab </b></span><br />
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<br />
If you'd prefer not to use the text pane to organize your SmartArt, you can use the commands on the Design tab in the Create Graphic group. Just select the shape you want to modify, then choose the desired command.<br />
<b>1) Promote and Demote:</b> Use these commands to move a shape up or down between levels.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_organizing_promote_demote.png" /><br />
img11</div>
<div>
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<b>2) Move Up and Move Down:</b> Use these commands to change the order of shapes on the same level.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_organizing_move.png" /><br />
img12</div>
<div>
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<b>3) Add Shape:</b> Use this command to add a new shape to your graphic. You can also click the drop-down arrow for more exact placement options.</div>
<div>
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<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_organizing_add_shape.png" /><br />
img13<br />
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<i><span style="color: orange;">* In our example, we've been organizing a graphic with a hierarchical layout. Not all SmartArt graphics use this type of layout, so remember that these commands may work differently (or not at all) depending on the layout of your graphic.</span></i></div>
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<b><span style="font-size: large;">24.2. Customizing SmartArt</span></b><br />
<div>
<span style="font-size: large;"><b><br /></b></span>After inserting SmartArt, there are several things you might want to change about its appearance. Whenever you select a SmartArt graphic, the Design and Format tabs will appear on the right side of the Ribbon. From there, it's easy to edit the style and layout of a SmartArt graphic.</div>
<div>
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1) There are several SmartArt styles, which allow you to quickly modify the look and feel of your SmartArt. To change the style, select the desired stylefrom the SmartArt styles group.</div>
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<div>
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_customize_styles.png" height="534" width="640" /><br />
img14<br />
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2) You have a variety of color schemes to use with SmartArt. To change the colors, click the Change Colors command and choose the desired option from the drop-down menu.</div>
<div>
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_customize_colors.png" height="613" width="640" /><br />
img15<br />
<br /></div>
<div>
3) You can also customize each shape independently. Just select any shape in the graphic, then choose the desired option from the Format tab.</div>
<div>
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_customize_effects.png" height="610" width="640" /><br />
img16<br />
<br /></div>
<div>
<span style="font-size: large;"><b>To change the SmartArt layout:</b></span></div>
<div>
<span style="font-size: large;"><b><br /></b></span>If you don't like the way your information is organized within a SmartArt graphic, you can always change its layout to better fit your content.</div>
<div>
1) From the Design tab, click the More drop-down arrow in the Layouts group.</div>
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<br /></div>
<div>
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_layout_ribbon.png" /><br />
img17<br />
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<div>
2) Choose the desired layout, or click More Layouts to see even more options.</div>
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<div>
<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_layout_menu.png" /><br />
img18<br />
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<div>
3) The selected layout will appear.<img src="http://media.gcflearnfree.org/content/56cb2fa75b7fa821e01492ff_02_22_2016/smartart_layout_result.png" /><br />
img19<br />
<br /></div>
<div>
<i><span style="color: orange;">!!! If the new layout is too different from the original, some of your text may not appear. Before deciding on a new layout, check carefully to make sure no important information will be lost.</span></i><br />
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<div style="background-color: white; border: 0px; color: #505860; font-family: "Source Sans Pro"; font-size: 20.32px; margin-bottom: 1.27em; margin-left: 102.297px; max-width: 78%; outline: 0px; padding: 0px; vertical-align: baseline;">
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Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.comtag:blogger.com,1999:blog-1566321032237579801.post-73470933538786527462016-11-05T22:53:00.000-07:002016-12-12T18:08:32.127-08:0025. Checking Spelling and Grammar<b><span style="font-size: large;">25.1. Introduction</span></b><br />
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Worried about making mistakes when you type? Don't be. PowerPoint provides you with several proofing features—including the Spelling and Grammar tool—that can help you produce professional, error-free presentations.<br />
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<b><span style="font-size: large;">To run a spell check:</span></b><br />
<div>
<b><br /></b>1) From the Review tab, click the Spelling command.</div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjvdQDBp_J1HSKhdSA4IfBO6x8iiY2usl86ToDgXGePKpy4HMXhGkbGdEnCHGi9qKQ_ou5r1vpTe4l-Ysb01RBikIcQPqWBCM77O5WRkQUdf2AvZJmE-Oc1X7y7BnAImoSfLMBJ3ZAmhh5/s1600/pw25.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="152" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjvdQDBp_J1HSKhdSA4IfBO6x8iiY2usl86ToDgXGePKpy4HMXhGkbGdEnCHGi9qKQ_ou5r1vpTe4l-Ysb01RBikIcQPqWBCM77O5WRkQUdf2AvZJmE-Oc1X7y7BnAImoSfLMBJ3ZAmhh5/s640/pw25.png" width="640" /></a></div>
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<div style="text-align: center;">
img1</div>
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2) The Spelling pane will appear on the right. For each error in your presentation, PowerPoint will try to offer one or more suggestions. You can select a suggestion and click Change to correct the error.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_check_change.png" /><br />
img2</div>
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3) PowerPoint will move through each error until you have reviewed them all. After the last error has been reviewed, a dialog box will appear confirming that the spelling check is complete. Click OK.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_done.png" /><br />
img3<br />
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<i><span style="color: orange;">* If no suggestions are given, you can manually type the correct spelling on the slide.</span></i></div>
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<span style="font-size: large;"><b>Ignoring spelling "errors"</b></span><br />
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The spell check is not always correct. It may sometimes think a word is spelled incorrectly when it's not. This often happens with people's names and proper nouns, which may not be in the dictionary. If PowerPoint says something is an error, you can choose not to change it using one of three options:</div>
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<b>Ignore</b>: This will skip the word without changing it.</div>
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<b>Ignore All:</b> This will skip the word without changing it, and it will also skip all other instances of the word in your presentation.</div>
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<b>Add: </b>This adds the word to the dictionary so it will never come up as an error again. Make sure the word is spelled correctly before choosing this option.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_ignore.png" /><br />
img4</div>
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<b><span style="font-size: large;">26.2. Automatic spell check</span></b><br />
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By default, PowerPoint automatically checks your presentation for spelling errors, so you may not even need to run a separate check using the Spelling command. These errors are indicated by red wavy lines.<br />
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<span style="font-size: large;"><b>To use the automatic spell check feature:</b></span></div>
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1) Right-click the underlined word. A menu will appear.</div>
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2) Click the correct spelling from the list of suggestions.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_right_click.jpg" height="362" width="640" /><br />
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3) The correction will appear in the presentation.<br />
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<i><span style="color: orange;">* You can also choose to Ignore an underlined word or Add to Dictionary.</span></i></div>
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<i><span style="color: orange;"><br /></span></i></div>
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<b><span style="font-size: large;">25.3. Modifying proofing options</span></b><br />
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PowerPoint allows you to modify the proofing options, giving you more control over how it reviews your text. For example, you can customize the automatic spell checkto change the way PowerPoint marks spelling errors. You can also enable the grammar check option to help you find and correct contextual spelling errors (like their vs. they're).<br />
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<span style="font-size: large;"><b>To modify proofing options:</b></span></div>
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1) Click the File tab to access Backstage view.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/create_new_ribbon.png" /><br />
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2) Select Options. A dialog box will appear.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_detault_options.png" /><br />
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3) Select Proofing, then customize the options as needed. When you're finished, click OK.</div>
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<img src="http://media.gcflearnfree.org/content/56e6b9acc87fa60f2092502c_03_14_2016/spell_default_dialog.png" height="440" width="640" /><br />
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<i><span style="color: orange;">!!! Modifying settings in PowerPoint Options—including proofing—will affect any presentation you edit in PowerPoint, not just your current presentation.</span></i></div>
Thanh Ahttp://www.blogger.com/profile/16564310847356090654noreply@blogger.com